City Of Ellsworth Kansas Minutes

December, 2011

2012-01-26T09:14:00.001-06:00

December 12, 2011

The Ellsworth City Council held a Public Hearing to receive comments and answer questions regarding the Proposed Amendment to the 2011 Budget on the above date at 5:25 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan opened the hearing at 5:25 P.M. The following Council members were present Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator, Carey Hipp, City Attorney, David Smith, Chief of Police; Billy Kryger, Smoky Hill Baptist Church Pastor and Linda Denning, Ellsworth County Independent Reporter.

The City Administrator and Clerk reviewed the funds and why they needed to be amended.

There were no citizens present having questions in regards to the 201 Budget Amendment. The Mayor closed the hearing at 5:29 P.M.

Patti L. Booher

City Clerk

December 12, 2011

The Ellsworth City Council met in regular session on the above date at 5:30 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 5:30 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

John Whitmer motioned to approve the Consent Agenda consisting of minutes of the November 28, 2011 meeting and Claims Ordinance #A01-1111. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

There were no updates on the Project Board.

A policy concerning incentives for demolition of dangerous structures and abandoned buildings was tabled and will be submitted at the December 27^th meeting with changes made as instructed by the Council.

Holly Fries motioned to approve the 2011 Amended Budget. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

John Whitmer motioned to appoint the City Clerk as the 2011 Special Obligation Bond Compliance Officer. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

The following resolution was presented for action:

A RESOLUTION FINDING THAT THE STRUCTURE LOCATED AT THE NORTH HALF OF THE SOUTHEAST QUARTER (N/2 SE/4) OF BLOCK FOUR (4) AND THE SOUTH HALF OF THE SOUTHEAST QUARTER (S/2 SE/4) OF BLOCK FOUR (4) OF MINNICK’S FIRST ADDITION TO THE CITY OF ELLSWORTH, ELLSWORTH COUNTY KANSAS, COMMONLY KNOWN AND REFERRED TO AS 1001 WEST 11^TH STREET, ELLSWORTH, KANSAS IS UNSAFE OR DANGEROUS AND DIRECTING THAT THE STRUCTURE BE REMOVED AND THE PREMISES MADE SAFE AND SECURE.

This is the same resolution passed on November 28^th with the addition of the persons appearing on behalf of the homeowners. Cole Worrell motioned to approve the resolution. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 12-1211A.

The next item for Council action was the following resolution:

A RESOLUTION SETTING A SCHEDULE OF SERVICE, LICENSE, AND PERMIT FEES FOR USE WITHIN THE CORPORATE LIMITS AND SERVICE AREA OF THE CITY OF ELLSWORTH, KANSAS.

Mr. Vandall reviewed the changes made to fees. Holly Fries motioned to approve the resolution. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 12-1211B.

The following ordinance was then presented for Council approval:

BEING AN ORDINANCE RELATED TO THE COMPENSATION OF OFFICERS AND EMPLOYEES OF THE CITY OF ELLSWORTH, ELLSWORTH COUNTY, KANSAS.

Mr. Vandall explained why the changes are needed. Cole Worrell motioned to approve the ordinance. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3030.

Mayor Bahan praised the Street Department for the curb and gutter work at the Presbyterian Church. Mayor Steve Bahan also said he had received numerous compliments regarding the Water/Sewer Department.

Chief Smith requested an Executive Session following the regular meeting. Chief also reported his department is still working with Dr. Williams to place a camera on his building. Also Crime Stoppers will be donating $1,500 towards the purchase of the cameras.

Mary Wires reported she had received a complaint concerning the trailer behind Ranker’s property in the 300 block of W. Fifteenth St. Currently the trailer is not in violation of City Codes.

John Whitmer asked if the Council members should attend a meeting hosted by the County Commissioners to discuss the renewal of the Neighborhood Revitalization Plan. The County does not want to have different plans for each of the taxing entities within the County. Following discussion the Administrator was instructed to attend the meeting and relay the City’s commitment to the renewal of the plan as it currently is.

Mr. Vandall reviewed the Capital Improvement and Municipal Equipment Plans. The Plans will be on a future agenda. Mr. Vandall requested members contact him with any question or suggestions.

The Airport Advisory Board recommended an increase of $5.00 per month for rent of the City hangar. Mr. Vandall and the City Attorney will review leases to determine if they need to be changed.

John Whitmer motioned Council enter executive session with the City Administrator, Attorney and Chief of Police at 6:20 P.M. for the purpose of discussing matters involving consultation with an attorney for the Council which would be deemed privileged in the attorney-client relationship and the Council return to the regular at 6:30 P.M. The executive session is required to protect the attorney-client privilege, and the public interest. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 6:20 P.M. and returned to the regular meeting at 6:30 P.M. No action was taken.

There being no further business on proper motion the meeting was recessed until December 27, 2011.

Patti L. Booher

City Clerk

December 27, 2011

The Ellsworth City Council met in recessed session on the above date at 5:30 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Alan Stefek, Mary Wires and Cole Worrell. Members Fries and Whitmer were absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; James Zamrzla, Street Superintendent and Linda Denning, Ellsworth County Independent Reporter.

The Clerk presented 4 requests for extension of the scheduled water/sewer termination date. Alan Stefek motioned to approve the requests. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Alan Stefek motioned to approve the Consent Agenda consisting of the minutes of the December 12, 2011 meeting and Cereal Malt Beverage License Renewals for Pizza Hut of Ellsworth; American Legion, Paul Aylward Post #174; El-Kan Western Riders, Inc.; Ellsworth Municipal Golf Course; K.C.’s Café; Coach & Four Bowling Lanes, Inc.; KwikShop #763; Ampride; Jeffrey Gose (Gene’s Heartland Foods); Casey’s General Store #2562 and Alco Discount Store #252. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

There was no update of the Project Board.

Following review of changes to the Policy Granting Incentives for Demolition of Dangerous Structures and Abandoned Buildings within the Boundaries of the City of Ellsworth, Kansas Alan Stefek motioned to approve the policy. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Carey Hipp, City Attorney, explained the reason for the agreement with Post Rock Rural Water District for the City to serve Western Electric Coop with water at their new location on the Carrico Parcel. Cole Worrell motioned to approve the agreement. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried. Currently the Administrator and Attorney are in discussion with the manager of Post Rock Rural Water District concerning the City servicing the area.

Mayor Bahan questioned James Zamrzla, Street Superintendent about the removal of snow following a recent snowfall. Mr. Zamrzla explained it was a judgment call. He did not feel the amount of snow warranted the expense of manpower and fuel to push it to the center of the street and remove it from there. Mr. Zamrzla said if Council wanted him to do anything differently to let him know and they would.

Cole Worrell reported someone had broken a leg while sledding at the Golf Course. Parking at the location was discussed also. No Parking signs will be posted on the bridge crossing Highway 156.

Cole Worrell motioned to increase the rent for hangars owned by the City to $30.00 and $50.00 as agreed with the Airport Advisory Board. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Mr. Vandall will have the Capital Improvement and Municipal Equipment Plans for action at the next meeting. Mr. Vandall also reported he had been in contact with the Karlton Place, District Engineer for K.D.O.T. concerning pedestrian traffic in northeast section of town. The hospital/clinic and grocery store are already established and several businesses are moving to the area. Mr. Place said a bridge across Highway 140 would be extremely expensive. Grants may be available but not to the extent necessary to construct a bridge of that size. Mr. Place also said he didn’t believe the amount of traffic in that location warranted a stoplight.

The Golf Course Superintendent position opening will be in the paper one more week. There has been a good deal of interest in the opening.

Cole Worrell motioned Council enter Executive Session with the City Administrator and Attorney at 6:05 P.M. for the purpose of discussing personnel matters of non-elected personnel and the Council return to the recessed meeting at 6:35 P.M. The executive session is required to protect the privacy interest of identifiable individuals. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 6:05 P.M. and returned to the recessed meeting at 6:35 P.M. Alan Stefek motioned to approve merit increases for employees as recommended by the Administrator and Department Heads to be effective for the January 6, 2012 pay date. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until January 9, 2012.

Patti L. Booher

City Clerk

November, 2011

2011-12-28T10:13:00.000-06:00

November 14, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:00 P.M. Council members present were Holly Fries, John Whitmer, Mary Wires and Cole Worrell. Council member Alan Stefek was absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney and Linda Denning, Ellsworth County Independent Reporter. Chief of Police David Smith arrived at 7:45 P.M.

Cole Worrell motioned to approve the Consent Agenda consisting of minutes of the October 24, 2011 meeting and Claims Ordinance #A01-1011. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, reported the airport appraisers have been on site. Mr. Vandall also informed Council the dirt work is complete for the hangar being built. The materials are on site, but construction has not begun. The Airport Advisory Board was in favor of raising hangar rent by $5.00 per month beginning January, 2012.

Mr. Vandall also informed Council Kirkham Michael has completed as much work as possible on the E. No. Main Street Project without written consent from UPRR to continue.

The following ordinance was presented for action:

AN ORDINANCE AMENDING THE ZONING MAP IN THE CITY OF ELLSWORTH, KANSAS.

Mr. Vandall explained to Council the need for changes to the zoning map. He also presented a map highlighting the areas affected. Cole Worrell motioned to approve the ordinance. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3028.

The next ordinance for action by the Council was:

BEING AN ORDINANCE SETTING THE REGULAR MEETING TIME OF THE CITY COUNCIL FOR THE CITY OF ELLSWORTH, KANSAS.

John Whitmer motioned to approve the ordinance. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3029.

Holly Fries motioned to approve the Fee Estimate for Wilson & Company. The additional cost is to prepare the legal description of the land needed for an easement to run new sewer lines in the Carrico parcel. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan felt it would be appropriate to make a decision by end of the year concerning whether or not to accept the Citizens State Bank Drive-thru as a gift from the bank.

Mr. Vandall informed Council after review of the employee health profiles Federated Insurance premium would be 35% higher than Blue Cross/Blue Shield’s renewal rate. Mr. Whitmer is apprehensive of the continuing increase in medical insurance premiums. The Administrator was instructed to review the benefit to the City if employees were to pay a higher portion of the premium. Holly Fries motioned approve the contract with Blue Cross/Blue Shield for 2012. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Chief Smith distributed copies of quotes for a 2007 Dodge Ram pickup. Following discussion the Council consensus was to purchase the vehicle locally in 2012. Chief Smith also reported he is awaiting permission from a business owner to place a camera on his building.

Mr. Vandall requested the Employee Appreciation Dinner be set for December 16^th. Council agreed to the date.

Mr. Vandall reminded the Council a Public Hearing for the nuisance property located at 1001 W. Eleventh Street is scheduled for 6:50 P.M. on November 28^th.

There being no further business on proper motion the meeting was adjourned until November 28, 2011.

Patti L. Booher

City Clerk

November 28, 2011

The Ellsworth City Council held a Public Hearing on the above date at 6:50 P.M in the Council Chambers of City Hall to receive comments and answer questions regarding a dangerous structure located at 1001 W. 11^th Street.

Mayor Stephen Bahan opened the hearing at 6:50 P.M. The following Council members were present Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Verle Willey, Police Patrol Officer; Linda Denning, Ellsworth County Independent Reporter; Mary Watkins and Karl Van Nice owners of the property for which the hearing is being held. Representatives of the Ellsworth County Council on Aging and Kirkham Michael were present.

Mr. Van Nice requested he be provided with the conditions for which the house was deemed dangerous. He did agree it was uninhabitable. Police Officer Verle Willey addressed Mr. Van Nice’s request. Officer Willey referred to City of Ellsworth Municipal Code 15.04.020 for the definition of “Dangerous structure”. The property meets many of the items in the Code.

Officer Willey reported the owners have recently been working at the house but the structure is still dangerous. Mr. Van Nice told Council his intent is to repair and restore the house to be lived in. He did not believe it would be a quick process and estimated it could take as many as 3 or 4 years.

Following further discussion Cole Worrell motioned to approve the following resolution:

Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 28-1111A.

Following the approval of the resolution the Mayor closed the hearing at 7:20 P.M.

Patti L. Booher

City Clerk

November 28, 2011

The Ellsworth City Council met in recessed session on the above date at 7:20 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Verle Willey, Police Patrol Officer; Billy Kryger, Smoky Hill Baptist Church; Linda Denning, Ellsworth County Independent Reporter. Representatives of the Ellsworth County Council on Aging and Kirkham Michael were also present.

The Clerk presented 5 requests for extension of the scheduled termination date. Alan Stefek motioned to approve the request. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the minutes November 14, 2011 meeting. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Virginia Boots, Director, Ellsworth County Council on Aging spoke to Council in regards to the purchase of a new van. The agency is requesting a one-time donation from the City in the amount of $3,804.90 to help pay for the van. They currently have a bus and with the increase in fuel prices it is more economical to use a van. Cole Worrell motioned to approve the request with payment made from the 2012 Budget. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Jon Halbgewachs and Josh Beckman, Kirkham Michael gave an update of the E. No. Main Street Project. Currently the project is stalled while waiting for approval from UPRR to put portion of the street on their right-of-way. A construction easement will be necessary to clean out the ditch along the street to improve drainage. Kirkham Michael will continue to request approval from the railroad. Mr. Halbgewachs also recommended the time frame for bids for the Douglas Avenue slurry seal.

Mr. Vandall reported the Housing Committee formed by Smoky Hill Development Corporation has been reviewing possible housing options at the Carrico property. The committee believes in order to draw a developer the City would need to construct a street to the area. However, the City does not want to build the street without assurance of development. A plat needs to be prepared to determine where new housing could be placed.

The policy granting incentives to property owners to remove dangerous structures was tabled until reviewed by the City Attorney.

Mayor Bahan reported he had been approached about putting a fountain in the triangle at the intersection of Douglas Avenue and 8^th Street. He also had received a complaint about the use of drums outdoors for worship services at the Correctional Facility. Mayor Bahan then told Council Joe Shepack, County Attorney, informed him he will no longer prosecute individuals involved in fights at the local bar.

Holly Fries voiced her concerns for the need of sidewalks and a way for pedestrians to cross K-140 near the hospital and grocery store. Ms. Fries recommended the City start considering ideas to address the problem.

Mr. Vandall gave an update on the Neighborhood Revitalization Plan. Recently the City confirmed they were interested in continuing the program. The City of Wilson has adopted a plan separate from the current County Plan. Following discussion Council determined they want the renewal be the same as the current plan in place.

Council reviewed the comparison of annual health insurance expenses. Council talked about the expense and following John Whitmer motioned to increase the employee contribution towards the premium from 12 to 13 percent. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned Council enter Executive Session with the City Administrator and Attorney at 8:38 P.M. for the purpose of discussing personnel matters of non-elected personnel and the Council return to the recessed meeting at 8:43 P.M. The executive session is required to protect the privacy interest of an identifiable individual. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:38 P.M. and returned to the recessed meeting at 8:43 P.M. No action was taken.

There being no further business on proper motion the meeting was adjourned until December 12, 2011.

Patti L. Booher

City Clerk

October, 2011

2011-12-28T10:11:00.001-06:00

October 10, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:00 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Paul Dreiling, Part-time Patrol Officer and Judy Brown, Ellsworth County Independent Reporter.

Alan Stefek motioned to approve the Consent Agenda consisting of minutes of the September 26, 2011 meeting and Claims Ordinance #A01-0911. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, reviewed the Project Board. Carey Hipp, City Attorney continues to work on the purchases/easements, etc. for the runway expansion. Also in Unfinished Business Council reviewed an amended bid from Reliant Roofing for the repair of the Recreation Center north roof. The new bid includes a 10 year workmanship warranty. John Whitmer motioned to accept the bid. Cole Worrell seconded the bid. When put to vote all vote aye. Motion carried.

Mr. Vandall distributed a revised copy of Building Roof Lease Agreement with Cox Communication Kansas, LLC. Council is concerned the City will not receive franchise fees from Cox Communication. Mr. Vandall will contact Cox Communication to determine if they are working with Eagle Communications and the franchise fees will be paid though Eagle Communications. Alan Stefek motioned to approve the lease with a correction made to Item 12 changing the insurance coverage to 30 days rather than 330 days. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

John Whitmer motioned to approve the KDH&E Third Amendment to the Wastewater Treatment Plant Loan. The amendment finalizes repayment of the loan. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

The following resolution was presented for Council approval:

A RESOLUTION FIXING A TIME AND PLACE AND PROVIDING FOR THE NOTICE OF A HEARING BEFORE THE GOVERNING BODY OF THE CITY OF ELLSWORTH, KANSAS, AT WHICH THE OWNER, HIS OR HER AGENT, LIEN HOLDERS OF RECORD, OCCUPANTS AND OTHER PARTIES IN INTEREST OF STRUCTURES LOCATED WITHIN SAID CITY AND DESCRIBED HEREIN MAY APPEAR AND SHOW CAUSE WHY SUCH STRUCTURE SHOULD NOT BE CONDEMNED AND ORDERED REPAIRED OR DEMOLISHED AS AN UNSAFE OR DANGEROUS STRUCTURE.

John Whitmer motioned to approve the resolution and to set the Public Hearing for 6:50 P.M. on November 28, 2011. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 10-1011A.

After reviewing bids for repair and restoration of windows at City Hall, Alan Stefek motioned to award the contract to Don’s Home Repair. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the 2010 Audit. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

The bid, ordinance and resolution in reference to the sales of Special Obligation Bonds for the TIF District were tabled until the October 24^th meeting.

Mayor Bahan stated he had attended the LKM Conference. The work sessions he attended were interesting and informative. He then inquired if Council members would be opposed to changing meeting times to 5:15 or 5:30 P.M. Members indicated they would in favor of the change.

Paul Dreiling, Part-time Patrol Officer and technician for NexTech Wireless discussed options for the cameras to protect the downtown streetscape. Following his presentation and questions from Council the Chief of Police was instructed to price the equipment Mr. Dreiling spoke of.

Mr. Vandall inquired if council members had concerns over a request to construct a gazebo at the airport in memory of Jacob Choitz. There was not opposition to the request.

Another item Mr. Vandall reported was the City will be receiving the 2012 health insurance premiums soon. Mr. Vandall will have information for Council at the next meeting.

Mr. Vandall reviewed a proposed policy to help citizens with the expense of demolishing dangerous structures. Mr. Vandall requested Council review the policy and contact him with any questions.

John Whitmer motioned Council enter executive session with the City Administrator, Attorney and Clerk at 8:05 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the regular meeting at 8:10 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:05 P.M. and returned to the regular meeting at 8:10 P.M. Holly Fries motioned to utilize the professional services of Fletcher-Simmons for an initial fee of 15,000 for land appraisals in the Airport Improvement Plan. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until October 24, 2011.

Patti L. Booher

City Clerk

October 24, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:00 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Mike Lamm, Federated Insurance; Adam Larsen, Water/Sewer Superintendent; Linda Denning, Ellsworth County Independent Reporter and Annie Hysong.

The Treasurer presented 2 requests for extensions to the water/sewer termination date. Alan Stefek motioned to approve the request. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the October 10, 2011 minutes. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Mike Lamm with Federated Commercial Insurance informed the Council on what his company could offer for group health insurance. Discussion then followed. The Council then directed Timothy Vandall, City Administrator to go ahead and give all employees the Health Profiles so the City can get a firm quote from Federated Commercial Insurance.

Mr. Vandall reviewed the Project Board and handed out the two review appraisal bids for the proposed airport expansion which he received from Carey Hipp, City Attorney. Discussion then followed. Mr. Vandall reported Mrs. Hipp recommended Shaner Appraisals, Inc.

John Whitmer motioned to approve the Shaner Appraisals, Inc. for the airport expansion appraisal review for $9400. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mr. Vandall handed out a memorandum from Kirkham Michael concerning the North Main Street reconstruction. The memorandum compared the long-term cost benefits of asphalt pavement versus concrete pavement. Kirkham Michael recommended going with the concrete.

The following ordinance was presented for Council action:

An ordinance authorizing and providing for the issuance of $1,200,000 principal amount of special obligation tax increment revenue bonds, series 2011 (2011 redevelopment project), of the city of ellsworth, Kansas; making certain covenants and agreements to provide for the payment and security thereof; and authorizing certain other documents and actions in connection therewith.

Holly Fries motioned to approve the ordinance. John Whitmer seconded the motion. When put to a vote all vote aye. Motion carried. The ordinance was numbered 3027.

The following resolution was presented for Council action:

A resolution prescribing the form and details of and authorizing and directing the sale and delivery of $1,200,000 principal amount of special obligation tax increment revenue bonds, series 2011 (2011 redevelopment project), of the city of ellsworth, kansas, previously authorized by ordinance no. 3027 of the issuer; making certain covenants and agreements to provide for the payment and security thereof; and authorizing certain other documents and actions connected therewith.

John Whitmer motioned to approve the resolution. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 24-1011A.

Alan Stefek motioned to authorize the Mayor to sign Notice of Award and Contract to Smoky Hill, LLC for the Carrico Addition Utility Development for $427,417. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Electronic read meter bids were then discussed. Adam Larsen, W/S Superintendent then answered questions from the Council. Mr. Larsen would like to go with the Badger Orion Mobile Meter Reading System. This system is more expense but is the newer system of the three bids and the meters can detect smaller amounts of water. These meters have a 10 year warranty but could last for 20 years.

Cole Worrell made a motion to accept the bid from Salina Supply for the Badger Orion Mobile Meter Reading System with 300 meters for $69,564. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Mr. Vandall presented a letter to the Council on behalf of Citizens State Bank & Trust Co. The letter stated Citizens State Bank & Trust Co. would like to offer the drive in bank building as a gift to the City of Ellsworth. Discussion then followed.

Alan Stefek would like a ruling to whether or not the alleys in the Kunkle Acres Addition which run all the way from Kunkle Street to Novak Street on the east end are opened. Discussion then followed. It was determined the alleys are platted but not opened or vacated.

Alan Stefek motioned Council enter executive session with the City Administrator at 8:00 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 8:05 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:00 P.M. and returned to the regular meeting at 8:05 P.M. Alan Stefek motioned Council enter Executive Session with the City Administrator at 8:05 P.M. for the purpose of discussing personnel matters of non-elected personnel and the Council return to regular meeting at 8:15 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:05 P.M. and returned to the regular meeting at 8:15 P.M. Alan Stefek made a motion to approve Mr. Vandall’s request to pay the Recreation Director his unused vacation. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until November 14, 2011.

Angela Mueller

Deputy City Clerk/Treasurer

City Clerk

September, 2011

2011-11-03T14:02:00.001-05:00

September 12, 2011

The Ellsworth City Council held a Public Hearing to receive comments and answer questions regarding the Project Plan for the 2011 TIF Redevelopment District on the above date at 7:00 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan opened the hearing at 7:00 P.M. The following Council members were present Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Rob Fillion, Director Smoky Hills Development Corporation; Ryan Peschka, First Bank Kansas and Linda Denning, Ellsworth County Independent Reporter.

There were no citizens present having concerns or questions in regards to the Project Plan for the TIF Redevelopment District. The Mayor closed the hearing at 7:02 P.M.

Patti L. Booher

City Clerk

September 12, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:02 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Alan Stefek motioned to approve the Consent Agenda consisting of minutes of the August 22, 2011 meeting and Claims Ordinance #A01-0811. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, requested an executive session for Land Acquisition following the regular meeting. Mr. Vandall then distributed copies of 2 options for the extension of the sewer line in the Carrico Addition.

Option A would require the sewer main reach a depth of 28’. There is concern the depth would be cost prohibitive for new residential growth to connect to the sewer main. This is the plan KDH&E is currently reviewing.

Option B would move the line further east. The line would not need to be as deep. Concerns with this are more easements would be necessary and the line would pass through an area of trees. Also, KDH&E has not been sent option B for review.

Discussion was held concerning the options. Issues raised included local plumbers not having the equipment able to excavate 28’. The costs for Plan B would be similar to Plan A. Plan A would require more excavation and Plan B would require more pipe. Without a plat there is no guarantee the additional land will be developed. Concerns were raised of the City not being able to maintain the line if it were 28’. The City’s equipment will only reach 18’ or 19’. Additional work by the engineers would be required to develop Option B creating more expense to the City and additional time for KDH&E approval which could delay the project by 2 to 3 months.

Following the discussion Mayor polled each member to determine the direction the City should take. Members Fries, Whitmer and Worrell want to continue with plan A. Members Stefek and Wires would like the engineers to attend the next meeting and go over both options in more detail. Mr. Vandall will request the engineers attend the September 26^th meeting.

The following ordinance was presented for Council action:

AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF ELLSWORTH, KANSAS; INCORPORATING BY REFERENCE THE “UNIFORM PUBLIC OFFENSE CODE FOR KANAS CITIES” EDITION OF 2011.

Cole Worrell motioned to approve the ordinance. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3023.

Alan Stefek motioned to approve the following ordinance:

AN ORDINANCE REGULATING TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF ELLSWORTH, KANSAS; INCORPORATING BY REFERENCE THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES” EDITION OF 2011.

Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3024.

The next ordinance for council action was as follows:

BEING AN ORDINANCE REPEALING TITLE 17 OF THE CODE OF THE CITY OF ELLSWORTH, KANSAS.

Cole Worrell motioned to approve the ordinance. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3025.

The final ordinance for Council action was:

AN ORDINANCE OF THE CITY OF ELLSWORTH, KANSAS ADOPTING REDEVELOPMENT PROJECT PLAN FOR THE 2011 REDEVELOPMENT PROJECTS FOR USE IN CONJUNCTION WITH A PREVIOUSLY ESTABLISHED REDEVELOPMENT DISTRICT, AND MAKING CERTAIN FINDINGS IN CONJUNCTION THEREWITH.

John Whitmer motioned to approve the ordinance. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3026.

Next on the agenda was a Redevelopment Agreement with First Bank Kansas. The agreement will allow First Bank Kansas to complete infrastructure improvements in the First Bank Kansas Addition. The City will reimburse First Bank Kansas for the cost of the improvements when the TIF Bond is issued. Alan Stefek motioned to approve the agreement. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell then nominated Mayor Bahan and Administrator Vandall as voting delegates at the LKM Conference. John Whitmer seconded the nominations. When put to vote all vote aye.

Alan Stefek motioned to waive the building permit fee for Smoky Hill Child Care Foundation for construction of a Day Care Center at 404 Kunkle Drive. Cole Worrell seconded the motion. When put to vote all vote aye.

Mayor Bahan said he had received a complaint about the increase in rates for commercial trash collection. Commercial users contract directly with the hauler. Therefore the City has no control of the rates.

Cole Worrell asked if it had been determined what to use the $1,000 tipping fees the County waives for the City of Ellsworth. Mr. Vandall has reviewed several options but does not have any suggestions at this time. He will continue to study the options.

Mr. Worrell then inquired if ECMC had been contacted requesting the grant for a walking path be used at Kriezek Park. Mr. Vandall is still working with the Medical Center to determine the best location.

Mr. Worrell last inquiry was about the downtown irrigation. Mr. Vandall reported the W/S Department has been trying to narrow down the location of the leak in the 100 block of N. Douglas Avenue. The new concrete from the Streetscape will have to be removed if/when the leak is found.

Holly Fries reported vehicles from the Assembly of God Church have been going through the ditches onto Highways K-14 and K-140. Chief Smith will talk to the Pastor of the Church.

Chief Smith informed Council the State of Kansas has changed its radio system and has provided new radios and mobile units to law enforcement departments. Following the implementation of the new system all other organizations cannot communicate with the KHP. An update will be required for each radio and mobile unit. County Commissioners have agreed to help with the cost of the conversion of the mobile units. Each unit will cost approximately $600. The cost for the radios will be between $50 and $100 each.

Chief Smith also reported the fund raiser for Crime Stoppers during Cowtown Days was a success and the organization has agreed to purchase a camera to protect the downtown streetscape. The Chief is currently reviewing prices of cameras.

Mr. Vandall reported he had received a bid for repair of the Recreation Center roof. He will seek another bid. Mr. Vandall also expressed he had visited with the Bushton City Clerk and she was unaware of any special building codes for their downtown. Mr. Vandall then contacted Dr. Jeff Torkelson. Dr. Torkelson gave Mr. Vandall another contact.

Construction of the hangar at the airport should start soon. The Airport Advisory Board has informed the Administrator they will not be able to help pour the concrete for the taxiway to the hangar. Mr. Vandall has contacted ECF requesting an inmate detail.

Alan Stefek motioned Council enter executive session with the City Administrator, Attorney and Clerk at 8:05 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the regular meeting at 8:15 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:05 P.M. and returned to the regular meeting at 8:15 P.M. It was the unanimous consensus of the Council to continue with land acquisition at the airport.

There being no further business on proper motion the meeting was adjourned until September 26, 2011.

Patti L. Booher

City Clerk

September 26, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Adam Larsen, Water/Sewer Superintendent; Billy Kryger, Smoky Hill Baptist Church; Brian Spano, Wilson & Company; Rob Fillion, Director, Smoky Hills Development Corporation; Mark Parsons, Chairman, Smoky Hill Childcare Foundation and Linda Denning, Ellsworth County Independent Reporter. Harold Waymaster, Water/Sewer employee arrived at 7:02 P.M.

The Clerk presented 2 requests for an extension of the water/sewer termination date. John Whitmer motioned to approve the request. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the minutes of the Public Hearing for the TIF District and the regular meeting both held on September 12, 2011. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Mark Parsons, Chairman, Smoky Hill Childcare Foundation addressed Council. Mr. Parsons requested the City waive the fees for the Water taps and materials associated with the installation of two water meters, the sewer tap fee and the City trench the sewer line for the new childcare facility. Alan Stefek motioned to grant the request. Cole Worrell seconded the motion. Following discussion, when put to vote all vote aye. Motioned carried.

Brian Spano, Wilson & Company, approached Council to address any concerns they may have about the sewer line on the property owned by Ellenz Real Estate. Alan Stefek asked what the cost to connect to the line would be if a new home was built. Mr. Spano replied the expense in the Reber Addition would be the same as a home built anywhere else in the City and if the property is platted, prior to the sewer line being installed, lateral lines and Y connections could be added as part of the TIF District expenses. This would decrease the cost to connect to the sewer for new residential users in the area that has not yet been platted.

Mr. Vandall did not have any updates for items on the project board.

Council tabled the Building Roof Lease Agreement with Cox Communications Kansas, LLC until questions concerning franchise fees are explored and a complete legal description is inserted.

Council also tabled the Recreation Center North Roof Bid. They requested the Administrator contact one of the bidders to inquire about the additional cost to extend the warranty to ten years rather than five.

The following Resolution was presented for Council Action:

RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF SPECIAL OBLIGATION TAX INCREMENT REVENUE BONDS, SERIES 2011, OF THE CITY OF ELLSWORTH, KANSAS.

Holly Fries motioned to approve the resolution. Cole Worrell seconded the motion. When put to vote all vote aye. The resolution was numbered 26-0911A.

An Interlocal Cooperation Agreement Relating to Administration of Neighborhood Revitalization Plans for Taxing Districts Within Ellsworth County, Kansas was presented for Council action. Approval of the agreement will inform the County Appraiser the City is interested in participating in the program. Alan Stefek motioned to approve the agreement. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan reported some of the electric outlets in the Downtown Streetscape do not work. He also noted the street sweeper is leaving piles of dirt. Mr. Vandall will check on these items.

Chief Smith reported he would have detailed information at the next meeting about the cameras recommended to protect the downtown Streetscape.

Holly Fries inquired why there was so much scrap metal at the lot on the SW corner of 2^nd Street and Court Avenue. Chief Smith explained Ted Edgerle is using the lot to put salvage from his building that was damaged during a fire in June. Mr. Edgerle has assured the Chief he will clean up the lot.

Alan Stefek said he had been approached about organizers of events in the City using the side streets for activities rather than close Douglas Avenue for the day. Discussion concerning alternate options was held.

John Whitmer asked if the City has a defective muffler ordinance. There is an ordinance in place and the Chief will instruct the Officers to crackdown on the problem.

Mr. Vandall reported the City had received approval to move the walking trail to Krezik Park. The path will be concrete and replace the current deteriorated asphalt path. Mr. Vandall will request ECF allow inmates to help with the concrete work.

Mr. Vandall also informed Council he had received only one bid for the window grant. He will be calling other contractors to request they submit bids.

Mr. Vandall directed the Council’s attention to a memo regarding Dangerous Structure Contribution, Ideas. The memo compares the expense for the City to pursue a nuisance abatement compared to starting a program to help property owners with the expense of removing the structures. Chief Smith commented his department would be serving a notice on September 27^th to abate a nuisance on the west side of town.

Mr. Vandall reminded Council members Water Restrictions are still in place.

There being no further business on proper motion the meeting was adjourned until October 10, 2011.

Patti L. Booher

City Clerk

August, 2011

2011-11-03T14:00:00.001-05:00

August 8, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:00 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police, Adam Larsen, Water/Sewer Superintendent; Brian Spano, Wilson & Co., Jon Halbgewachs, Kirkham Michael Engineers; Linda Denning, Ellsworth County Independent Reporter and Frank Toman.

Alan Stefek motioned to approve the Consent Agenda consisting of minutes of the July 25, 2011 meeting, Claims Ordinance #A01-0711 and a CMB License for National Drovers Hall of Fame. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Frank Toman approached the Council. Mr. Toman was in attendance to raise awareness of a grant received from the Smoky Hill Charitable Foundation. The grant is to establish the Ellsworth County Healthy Living Fund. Mr. Toman is trying to get the information about the grant disseminated. The grant is matching and $600,000 would need to be raised to receive the $300,000 that has been awarded. The funds need to be raised within 5 years of the grant award. Prior to leaving Mr. Toman stressed he was not requesting funding from the City, only trying to inform more people about the grant.

Brian Spano, Wilson & Company distributed a map showing the proposed water and sewer line locations at and around the Ellenz Real Estate property. Mr. Spano also presented information regarding the lift station required to service the area. Mr. Spano will have a formal bid prepared for the equipment for Council action at the August 22^nd meeting.

Tim Vandall, City Administrator gave an update of FAA grants. Currently the department that administers the grants are laid off for several weeks. Carey Hipp, City Attorney, recommended Council delay taking any action to acquire property or easements for expansion of the runway. Ms. Hipp will relay more information, if available, to Council at the next meeting.

Mr. Vandall reported his findings in reference to land leases and hangar rent. He had contacted airports in the surrounding area and determined the City’s current hangar rate is lower than most. But also noted the occupants of the hangars help maintain the property at the airport.

Jon Halbgewachs, Kirkham Michael Engineers, presented a revised Agreement for Engineering Services between the City of Ellsworth, Kansas and Kirkham, Michael & Associates, Inc. Ellsworth, Kansas. Following discussion Cole Worrell motioned to approve the agreement for engineering services for resurfacing of Douglas Avenue from the Smoky Hill Bridge north to K-140 Highway. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan reported Mark Parsons, Child Care Center Chairman will attend the next meeting to address concerns voiced pertaining to traffic flow where the facility will be located.

Holly Fries requested an update on the investigation of the trespassing and criminal damage at the pool. Chief Smith answered Officer Willey had completed work on the case and has submitted to the County Attorney. Chief Smith and Council praised Officer Willey for his prompt and complete investigation.

John Whitmer requested the Street Department add curb and gutter repair at the Catholic Church to their list. Cole Worrell requested the water to the planters on the east side of the south block of Douglas Avenue be checked. A business owner in that block reported water is not getting to the planter in front of his business.

Mr. Worrell questioned Mr. Vandall as to when the next Golf Course Advisory Board meeting would be held. Mr. Vandall replied he is not on the board and only attends meetings as a liaison for the City. The board should set the date.

Mr. Worrell then asked if trailers can be left on City streets. Chief Smith answered trailers must be attached to a vehicle and cannot sit independently.

Mr. Vandall reported the northwest corner of the Recreation Center roof is leaking. He has requested a quote for repair.

There being no further business on proper motion the meeting was adjourned until August 22, 2011.

Patti L. Booher

City Clerk

August 22, 2011

The Ellsworth City Council held a Public Hearing to receive comments and answer questions regarding the 2012 Proposed Budget on the above date at 6:50 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan opened the hearing at 6:50 P.M. The following Council members were present Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator and Linda Denning, Ellsworth County Independent Reporter.

There were no citizens present having questions in regards to the 2012 Budget. The Mayor closed the hearing at 6:59 P.M.

Patti L. Booher

City Clerk

August 22, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Josh Webb, Golf Course Superintendent; Billy Kryger, Smoky Hill Baptist Church; Drs. Jeff and Kim Torkelson, Torkelson Chiropractic and Linda Denning, Ellsworth County Independent Reporter. Chief David Smith arrived at the meeting at 7:32 P.M.

The Clerk presented 1 request for an extension of the water/sewer termination date. John Whitmer motioned to approve the request. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the August 8, 2011 minutes. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Dr. Jeff Torkelson addressed the Council. Dr. Torkelson’s building was damaged recently by a fire in the building adjacent to his. The Torkelsons retained the services of a structural engineer and his report indicated the shared wall is structurally sound. But the engineer also made recommendations to improve the strength of the wall. Dr. Torkelson requested Council consider adopting the universal building codes for the downtown area only. Dr. Torkelson recommended the City contract with a building inspector should a similar situation arise.

Timothy Vandall, City Administrator noted the only item on the board to discuss was land acquisition at the airport. Carey Hipp, City Attorney requested an Executive Session following the completion of the meeting’s agenda to discuss the matter.

Alan Stefek motioned to accept a bid in the amount of $68,080 from JCI, Industries, Inc. for a Packaged Submersible Non-Clog Pump Station. Cole Worrell seconded the motion. When put to a vote all vote aye. Motion carried.

The following ordinance was presented for Council action:

AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUES FOR BUDGET YEAR 2012 FOR THE CITY OF ELLSWORTH.

John Whitmer motioned to approve the ordinance. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3022.

Alan Stefek motioned to approve the 2012 Budget as presented. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan appointed Carol Panzer to the Library Board to replace a vacancy created when Stephanie Loudon moved. Cole Worrell motioned to approve the Mayor’s appointment. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan inquired what the City’s involvement is with the property north of the American Legion. The City owns the property but it is leased to Clausen, Inc. Mr. Vandall will contact Clausen, Inc. and request the property be mowed.

Josh Webb, Golf Course Superintendent addressed a recent issue of sprinklers running during a heavy rainfall. The workers had sprayed greens the day of the storm. If the spray does not get watered into the greens it will evaporate. It was unfortunate the storm passed through while the sprinklers were running. Mr. Webb also reported the control board for the sprinkler system needs repair and a water leak at St. Francis Boys Home only made the situation worse.

Cole Worrell asked if the irrigation to the east side of Douglas Avenue between E. No Main and First Streets had been repaired. Mr. Vandall replied it had been checked but will request an update from the Water/Sewer Superintendent.

John Whitmer inquired if the Street Department would be working on the curb/gutter at the Catholic Church. Mr. Vandall answered they had started work there this morning. Alan Stefek commended the Street Department for the exceptional job they did to help prepare for the Cowtown Days. The department was shorthanded yet was able to meet the needs of the committee.

Holly Fries asked if the City can include the Elementary School in the curfew ordinance for the parks and cemeteries. The U.S.D. 327 Board would need to implement the curfew since EES is owned by the School District.

Mr. Vandall reminded Council the League of Kansas Municipalities Annual Conference will be held October 8 – 10. Mayor Bahan expressed interest in attending the conference. Mr. Vandall also reported he had not received a bid from Reliant Roofing for the Recreation Center roof. The County has indicated they may help pay for the repair.

Discussion was then held concerning dilapidated buildings and tipping fees at the landfill. The County waives $1,000 in tipping fees per year for the City and we have not utilized any this year. The discussion centered on whether to pass the waiver on to property owners and if so the development of a policy regarding the fees.

Mr. Vandall informed Council the City was awarded a grant for a walking trail. The application was written for the area near ECMC. Council indicated they would like the Administrator to inquire if the path can be located at Kreizek Park. Mr. Vandall will check and report back with his findings.

John Whitmer motioned Council enter executive session with the City Administrator and Attorney at 7:50 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 8:00 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 7:50 P.M. and returned to the regular meeting at 8:00 P.M. Alan Stefek motioned Council enter executive session with the City Administrator and Attorney at 8:02 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the recessed meeting at 8:07 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:02 P.M. and returned to the regular meeting at 8:07 P.M. John Whitmer motioned Council enter executive session with the City Administrator and Attorney at 8:07 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the recessed meeting at 8:15 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:07 P.M. and returned to the recessed meeting at 8:15 P.M. Council instructed Ms. Hipp to seek more information before determining if they would like to proceed with land acquisition at the airport.

There being no further business on proper motion the meeting was adjourned until September 12, 2011.

Patti L. Booher

City Clerk

July, 2011

2011-08-22T12:49:00.000-05:00

July 6, 2011

The Ellsworth City Council held a Special Meeting at 5:30 P.M. on the above date in the Council Chambers at City Hall to review the proposed 2012 Budget.

Mayor Stephen Bahan opened the work session 5:30 P.M. The following Council members were present Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; all Department Heads and Linda Denning, Ellsworth County Independent Reporter.

Timothy Vandall, City Administrator along with Department Heads reviewed the 2012 Proposed Budget and answered question from Council.

On proper motion the meeting was adjourned until July 11, 2011.

Patti L. Booher

City Clerk

July 11, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:00 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Jon Halbgewachs, Kirkham Michael Engineers and Linda Denning, Ellsworth County Independent Reporter. Chief of Police arrived at 7:10 P.M.

Cole Worrell questioned the amount of the telephone bill for the Pool. Timothy Vandall, City Administrator, explained it was due to fees associated with turning on the 2 telephones. Cole Worrell motioned to approve the Consent Agenda consisting of minutes of the June 27, 2011 meeting and Claims Ordinance #A01-0611. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Mr. Vandall addressed projects on the board. Little progress has been made toward the construction of a new hangar. The proposed owner of the hangar is still reviewing the lease agreement and possible alternate options. Also in reference to the Airport a supplemental agreement with Alfred Benesch & Company is on the agenda. The need for the supplement is due to changes made by the FAA requiring additional work for property acquisition.

Jon Halbgewachs, Kirkham Michael Engineers, presented estimated costs for chip-and-seal and slurry seal for the repaving of N. Douglas Avenue. John Whitmer questioned the expense of the paint for pavement marking. Mr. Halbgewachs explained the cost involved with striping and noted the cost was an estimate only. Following Mr. Halbgewachs’ presentation the Council gave verbal approval for Kirkham Michael to continue to the design stage.

John Whitmer motioned to approve the Supplemental Agreement with Alfred Benesch & Company. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Chief Smith reported Crime Stoppers has a fund raiser in progress. Some of the proceeds from the event will be donated towards the purchase a camera to protect the Downtown Streetscape.

John Whitmer requested signs be posted prohibiting fireworks on the tennis courts. Mr. Vandall will confer with the Street Superintendent concerning the sign.

Holly Fries inquired if there has been a report issued stating the structural safety of the building downtown that has been destroyed by fire. Mr. Vandall will contact the owner of the building to acquire the report if available. Mr. Whitmer then asked if the City had an ordinance relating to Insurance Proceeds in case of a fire. The City does have an ordinance and it has been provided to the insured’s agent.

Mr. Vandall has been approached concerning installing Public Restrooms in the same building after clean up is complete. Again a structural safety report would be needed prior to Council consideration. The grant deadline through Wildlife and Parks to help with the expense of installing public restrooms is August 1^st. Following discussion Council determined the City would not apply for the grant.

Mr. Vandall reviewed the grant to repair and restore windows at City Hall. Mr. Vandall asked if he should go forward and advertise for bids for the project. Council instructed Mr. Vandall to get bids for repair and restoration of the windows in the gymnasium.

Mr. Vandall then discussed a Trail Grant through the Sunflower Foundation. He is working with Doug Stefek at ECMC. The grant would be a one mile walking path near the hospital.

Holly Fries requested the Administrator contact the Chairman of the Day Care Center Committee to determine flow of traffic and parking at the planned site for the Day Care. Ms. Fries would like to have this addressed prior to construction of the building.

Mayor Bahan inquired as to the lack curb and gutter on Evans Street south of K-140 where the new Dollar General Store will be located. The area in question is on private property and the City is not responsible for the curb and gutter.

There being no further business on proper motion the meeting was adjourned until July 25, 2011.

Patti L. Booher

City Clerk

July 25, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Holly Fries, Alan Stefek, Mary Wires and Cole Worrell. Council member John Whitmer was absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Billy Kryger, Smoky Hill Baptist Church and Linda Denning, Ellsworth County Independent Reporter. Jon Halbgewachs, Kirkham, Michael & Associates arrived at 7:01 P.M.

The Clerk presented 2 requests for extensions to the water/sewer termination date. Alan Stefek motioned to approve the request. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the July 11, 2011 minutes. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, had no updates of any items on Project Board.

A Lease Agreement and Memorandum of Understanding to construct a hangar at the airport was presented for action. Alan Stefek motioned to approve the lease. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

An Agreement for Engineering Services between the City of Ellsworth, Kansas and Kirkham, Michael & Associates, Inc. Ellsworth, Kansas was tabled until the August 8, 2011 meeting.

The following resolution was presented for Council action:

A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF ELLSWORTH, KANSAS STATING THAT THE CITY IS CONSIDERING ADOPTING A REDEVELOPMENT PROJECT PLAN FOR USE IN A PREVIOUSLY ESTABLISHED REDEVELOPMENT DISTRICT IN THE CITY, DECLARING AN INTENT TO FINANCE A REDEVELOPMENT PROJECT WITHIN SUCH PROPOSED REDEVELOPMENT DISTRICT, ESTABLISHING THE DATE AND TIME OF A PUBLIC HEARING ON SUCH MATTERS, AND PROVIDING FOR THE GIVING OF NOTICE OF SUCH PUBLIC HEARING.

Cole Worrell motioned to approve the resolution. Holly Fries seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 25-0711A.

Mayor Bahan reported he had spoken with Bob Homolka and Mr. Homolka said at one point an agreement had been made between the UPRR, the State and the City to clear a ditch running from E. No. Main Street to the east to allow for better drainage. Mr. Vandall will follow up with Mr. Homolka.

Alan Stefek inquired if action other than termination would be implemented if the persons are identified that have been putting fecal matter or other materials in the pool causing closure of pool and the additional costs for chlorine and the unexpected expense of cleaning the filters. Carey Hipp, City Attorney gave various options that could be pursued.

Holly Fries recommended contacting Crime Stoppers and request they offer a reward to help solve the case.

Mr. Vandall reported he had spoken with Mark Parsons, Chairman of the Day Care Center Committee concerning the traffic flow on Kunkle Drive when the Center is opened. If Council would like, a member of the committee will attend a future meeting to discuss parking and traffic flow at the center.

Water restrictions remain in effect. The goal at this point is to reduce water usage by 10%. Options are being explored to remind residents of the voluntary reduction.

Mr. Vandall passed on information concerning the structural safety at 220 N. Douglas Avenue following a fire causing extensive damage to the property. Mr. Vandall does not have all of the reports concerning the structural soundness of the walls. He will forward the information to Council when it becomes available.

Mr. Vandall relayed to Council he had a request to change parking limitations directly south of Ideal Real Estate. Following discussion Council was not in favor of approving the request.

Mr. Vandall informed Council chip sealing should be complete by mid-August. Residents will be informed prior to starting the work. Cole Worrell requested the crown of the streets be lowered prior to chip seal.

Alan Stefek motioned Council enter executive session with the City Administrator, Attorney and Clerk at 7:35 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 7:40 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 7:35 P.M. and returned to the recessed meeting at 7:40 P.M. No action was taken.

There being no further business on proper motion the meeting was adjourned until August 8, 2011.

Patti L. Booher

City Clerk

June, 2011

2011-07-26T10:29:00.000-05:00

June 13, 2011

The Ellsworth City Council held a Public Hearing at 7:00 P.M. in the Council Chambers of City Hall to receive comments and answer questions in regards to establishing a TIF district within the City.

Mayor Stephen Bahan opened the hearing at 7:00 P.M. The following Council members were present Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Rob Fillion, Smoky Hill Development Corporation; Jon Halbgewachs, Kirkham Michael Engineers; Derril Gwinner, Lisa Lindsley, Gary Urbanek, Billy Kryger, Pastor Smoky Hill Baptist Church and Linda Denning, Ellsworth County Independent Reporter.

Timothy Vandall, City Administrator and Rob Fillion, Smoky Hill Development Corporation offered information and answered questions from Council members in the matter of the creation of the TIF District.

There were no citizens present to protest the establishment of a TIF District within the City of Ellsworth.

The Public Hearing was closed at 7:05 P.M.

Patti L. Booher

City Clerk

June 13, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order at 7:05 P.M. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Rob Fillion, Smoky Hill Development Corporation; Jon Halbgewachs, Kirkham Michael Engineers; Derril Gwinner, Lisa Lindsley, Gary Urbanek, Billy Kryger, Smoky Hill Baptist Church and Linda Denning, Ellsworth County Independent Reporter.

Alan Stefek motioned to approve the Consent Agenda consisting of minutes of the May 23, 2011 meeting and Claims Ordinance #A01-0511. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Jon Halbgewachs, Kirkham Michael Engineers, advised Council of the progress on the E. No. Main Street Project. The Union Pacific Rail Road has given verbal approval for a land lease and construction easement. The firm is currently awaiting written approval. The next task for Kirkham Michael will be the drainage study and preliminary design. A cost estimate should be available within a couple of months. The depth of the concrete can be determined at that time.

Timothy Vandall, City Administrator reported the airport land lease agreement with Alfred Anderson has been delayed due to concerns Mr. Andersen would like addressed prior to acceptance of the lease.

Cole Worrell motioned to waive the building permit fees for Carrico Implement with the condition all other permit requirements be met. John Whitmer seconded the motion. When put to vote all vote aye motion carried.

The following ordinance was presented for Council action:

AN ORDINANCE OF THE GOVERNING BODY OF THE CITY OF ELLSWORTH, KANSAS ESTABLISHING A REDEVELOPMENT DISTRICT WITHIN THE CITY AND MAKING CERTAIN FINDINGS IN CONJUNCTION THEREWITH (ELLSWORTH REDEVELOPMENT DISTRICT 2011 PROJECT).

Rob Fillion explained the processes yet to come for the creation of the TIF District. John Whitmer motioned to approve the ordinance. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3021.

Mayor Bahan appointed Donny Stone to the Golf Course Advisory Board to fill a vacant position. Cole Worrell motioned to approve the Mayor’s appointment. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Chief Smith gave an update on the possible installation of camera(s) to protect the Downtown Streetscape. Chief Smith will be able to provide more information at the June 27^th meeting. Crime stoppers has discussed donating money towards the purchase but no decision had been made. Other funding may also be available.

The Mayor thanked Billy Kryger, Pastor Smoky Hill Baptist Church, for an invitation to attend a service where government bodies will be recognized.

Holly Fries requested the Administrator contact the Water/Sewer Superintendent to be sure the planter with an irrigation leak has been repaired.

Alan Stefek asked Chief Smith if he was aware of a parking complaint in connection with Rods, Ribs and Rocks Festival. Chief Smith had been made aware of the issue. Other concerns with the event were discussed. A meeting has been set to discuss alternatives for the car parade held Friday night in conjunction with the event. The cars were doing burnouts on Douglas Avenue.

Cole Worrell requested the Police Department address the tall grass just south of the corner of 12^th and Prospect Streets. Mr. Worrell also indicated he would like to see progress made to annex property into the City as recommended by John Riggs while completing the Comprehensive Plan. Mr. Worrell suggested starting with the properties south of the Recreation Center.

Mr. Vandall reminded Council the Fireworks show will be held on June 25^th and encouraged all to attend. He also informed the Council of the Cattle Drive to be held on September 24^th. The City Administrator and Chief of Police will contact the organizers to coordinate the event while in the City of Ellsworth to ensure the safety of the spectators.

Mr. Vandall requested the 2012 Budget Workshop be held on July 6^th beginning at 5:30 P.M. Also, he informed Council 8 trees and several shrubs had been replaced in the Streetscape.

John Whitmer motioned Council enter Executive Session with the City Administrator and Attorney at 8:00 P.M. for the purpose of discussing personnel matters of non-elected personnel and the Council return to the regular meeting at 8:15 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:00 P.M. and returned to the regular meeting at 8:15 P.M. John Whitmer motioned Council enter Executive Session with the City Administrator and Attorney at 8:15 P.M. for the purpose of discussing personnel matters of non-elected personnel and the Council return to the regular meeting at 8:20 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:15 P.M. and returned to the regular meeting at 8:20 P.M. No action was taken.

There being no further business on proper motion the meeting was adjourned until June 27, 2011.

Patti L. Booher

City Clerk

June 27, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Chief of Police David Smith; Bob Kepka, Fire Chief; Billy Kryger, Smoky Hill Baptist Church and Linda Denning, Ellsworth County Independent Reporter.

The Clerk presented 1 request for an extension of the water/sewer termination date. Alan Stefek motioned to approve the request. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the June 13, 2011 minutes. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Bob Kepka, Fire Chief reported on the recent fire downtown. The cause of the fire is still under investigation. The fire was at 220 N. Douglas Avenue and started in the back of the building. Chief Kepka commended the Mutual Aid Agreement in place among communities in the area. Departments from Lincoln, Sylvan Grove, Westfall, Kanopolis, Great Bend, Russell, Wilson and Holyrood responded.

Chief Kepka also praised the firefighters for their excellent work. Chief Kepka then remarked at the generosity of the downtown business owners. Food and drink were provided and businesses opened giving firefighters a cool place to rest.

Timothy Vandall, City Administrator, informed Council a supplemental agreement with Benesch Consulting for additional work required for land acquisition at the airport would be on the July 11, 2011 Agenda.

Mayor Bahan thanked the Fire Department for the outstanding work fighting the fire on Douglas Avenue. Mayor Bahan recommended the City help with the appreciation dinner planned for all responders to the fire.

Chief Smith gave an update on the purchase/installation of cameras being considered to protect the Downtown Streetscape. Chief Smith presented estimates for the purchase and installation costs. More specific information will be available at a later date.

Chief Kepka again addressed the Council referencing the possibility of a pumper truck being available for purchase in early 2012. The 1996 - 4 wheel drive truck has been well maintained by a nearby community. Chief Kepka requested Council consider including additional funds in the 2012 Budget for the purchase.

Cole Worrell thanked Ronnie Tenbrink, Recreation Director, and John Whitmer for use of their utility carts during the recent tournaments at the Golf Course.

Holly Fries requested the owners of the Foodmart at the intersection of Old Hwy 40 and Grand Avenue be contacted to maintain the property.

Mr. Vandall reported Jon Halbgewachs, Kirkham Michael Engineers has suggested the City do a slurry seal on Douglas Avenue rather than mill and overlay. The City has received a KLINK Grant for the project. Mr. Vandall informed Council of the success of the meeting with the City, KDOT engineer, Rods, Ribs & Rock representatives. Several options are being explored for the 2012 event.

Mr. Vandall gave a review of the fireworks show. Attendance was down but overall the event was a success. The Chamber of Commerce raised funds for next year by implementing a bucket brigade and selling wristbands for children rides/inflatables.

The next item Mr. Vandall noted is the City’s receipt a Gold Star rating from KMIT. This rating will result in a 5% discount of 2012 Workman’s Compensation Insurance Premiums. The last item Mr. Vandall spoke of was the Final Assessed Value for Ad Valorem taxes being up 1.3%. The increase will allow the mil levy to remain stable for 2012 Budget.

John Whitmer motioned Council enter executive session with the City Administrator and Attorney at 7:48 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 7:53 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 7:48 P.M. and returned to the recessed meeting at 7:53 P.M. No action was taken.

There being no further business on proper motion the meeting was adjourned until July 11, 2011.

Patti L. Booher

May, 2011

2011-06-14T07:10:00.000-05:00

May 9, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Alan Stefek, John Whitmer, Mary Wires and Cole Worrell. Council member Irene Pacey was absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Kenny Bernard and Paul Dreiling, Patrol Officers; Holly Fries, Council member-elect; Linda Denning, Ellsworth County Independent Reporter and Corliss Fulton.

Cole Worrell motioned to approve the Consent Agenda consisting of minutes of the April 25, 2011 meeting and Claims Ordinance #A01-0411. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator reviewed items on the Project Board having recent activity. The FAA has approved the construction of a new hangar. A meeting is scheduled with Mr. Andersen to discuss the land lease for the hangar. Surveying for the airport expansion is ongoing. Owners of the property were not informed prior to the work starting and were unhappy they had not received notice.

Alan Stefek requested an update of the E. North Main Street Project. Mr. Vandall received the core soil testing results from Terracon. He will be reviewing the report yet this week. Kirkham Michael has concluded surveying. A drainage study will be conducted next.

Holly Fries, Alan Stefek and Cole Worrell were sworn in as Council members for a term of 4 years.

Mayor Bahan made the following appointments:

City Clerk Patti L. Booher

Deputy City Clerk/Treasurer Angela S. Mueller

City Attorney Carey Hipp of Sherman, Hoffman & Hipp, L.L.C.

Newspaper Ellsworth County Independent Reporter

Depository Citizens State Bank & Trust Company

Judge Dale L. Urbanek

Police Chief David C. Smith

John Whitmer motioned to approve the Mayor’s appointments. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan then made the following Committee/Board appointments:

Library Board Mary Herzog

Ron Davis

Public Building Commission Richard Connally

Planning Commission Thayer Smith

Lisa Lindsley

Airport Advisory Barry Koetkemeyer

Golf Advisory Board Mason May

Ellsworth Substance Abuse Task Force Holly Fries

Alan Stefek motioned to approve the Mayor’s Committee/Board appointments. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to waive rental fees for the Chamber of Commerce for use of the Golf Course Meeting Room with the stipulation they be responsible for all set-up and tear-down of tables and chairs for their meetings. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Chief of Police David Smith addressed Council in reference to installing cameras in the downtown area. Paul Dreiling, NexTech Wireless Communications, was introduced. Mr. Dreiling is also a part-time officer with the Police Department. Mr. Dreiling explained the types of cameras available including resolution, cost, installation and the monthly internet connection to City offices.

The length of time the recordings are kept is contingent upon the designated computer’s hard drive’s available space. The monthly internet connection fee would be the most expensive part of the undertaking. The cameras would be positioned to protect the Streetscape and could possibly be used in conjunction with cameras located at the Elementary School. The Chief of Police was instructed to do further investigation and report back to the Council.

Mary Wires requested the dead trees and shrubs in the Streetscape be replaced. Concern was expressed the salt used on the sidewalks during winter will not come off. Mr. Vandall will check options to clean the sidewalks.

Mr. Vandall reminded Council of the desire to purchase radio read meters. As these meters are expensive he estimated it would take 3 years to replace the existing meters. Currently it takes 4 employees 3 to 4 days to read meters. Radio read meters would allow the Water/Sewer Department more time to focus on other duties.

Mr. Vandall also relayed the street repair at Novak and Aylward Streets is nearing completion. Per Council instruction Mr. Vandall will direct the Street Superintendent to place “Children Playing” signs in the vicinity of the 8^th Street Ball Park.

Mr. Vandall sought the Council’s opinion regarding a request to build a bathroom facility on the Cowtown Plaza. The Chamber of Commerce made the request. Council was not opposed to Mr. Vandall seeking a grant to help with the expense. Holly Fries recommended contacting the School District. There were plans to incorporate a public restroom with the EES playground improvements.

Mr. Vandall requested Council begin to consider what days would work best for the 2012 Budget Work Sessions. Mr. Vandall recommended the workshop be split into 2 nights.

John Whitmer motioned Council enter executive session with the City Administrator, Attorney and Clerk at 7:55 P.M. for the purpose of discussing matters involving consultation with an attorney for the Council which would be deemed privileged in the attorney-client relationship and the Council return to the regular meeting at 8:05 P.M. The executive session is required to protect the attorney-client privilege, and the public interest. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 7:55 P.M. and returned to the regular meeting at 8:05 P.M. No action was taken.

There being no further business on proper motion the meeting was adjourned until May 23, 2011.

Patti L. Booher

City Clerk

May 23, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Holly Fries, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Chief of Police David Smith; Linda Denning, Ellsworth County Independent Reporter and Mr. and Mrs. Alfred Andersen.

The Clerk presented 4 requests for extension of their water/sewer terminations. Alan Stefek motioned to approve the requests. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the Consent Agenda consisting of the May 9, 2011 minutes. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, has reviewed the results of the core soil test from Terracon for the E. No. Main Street Improvement. Terracon recommended a 5½” depth for concrete or 6” if using asphalt. Council prefers concrete be used. Cole Worrell inquired if the depth would be sufficient for fully loaded semi-trailers. The 5½ inch is capable of supporting that type of traffic, but could be increased. It is only the recommended minimum depth for a 20 year life span.

Mayor Bahan requested an update on the dead trees/shrubs in the Streetscape. Mr. Vandall has contacted the contractor and the plants are still under warranty. Mr. Vandall requested the City purchase replacements and then be reimbursed by the contractor for the expense. The contractor has not replied.

Mayor Bahan opened the floor for nominations for Council President. John Whitmer nominated Alan Stefek as Council President. Cole Worrell seconded the nomination. Nominations were closed and when put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the letter of understanding between the City and Clubine & Rettele Chartered to conduct the 2010 Audit. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Alan Stefek motioned to approve the GAAP Waiver Resolution. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. The Resolution was numbered 23-0511A.

Alfred Andersen requested clarifications on the Land Lease Agreement and Memorandum of Understanding. Mr. Andersen has made a request to build a hangar on City property. John Whitmer explained the requirement for $1,000,000 liability insurance with the City named as an additional insured. City Attorney Carey Hipp reviewed the paragraph referencing premature termination by either party. Mr. Anderson will provide Ms. Hipp with the information for the Trust with which the agreement will be entered in to.

Ms. Hipp also explained the reason for the difference between the proposed land lease and land leases in place prior to FAA funding of airport improvements. The City does not want to lose future funding if the lease is not acceptable to the FAA.

Chief Smith thanked the Fire Department for the excellent job they did searching on May 14^th and 15^th for a reportedly distraught male.

Cole Worrell requested the property at 10^th and Spring Streets be mowed. Chief Smith indicated his Department has assembled a list and will begin contacting owners/residents.

John Whitmer thanked the Street Department for improving the drainage at Novak and Bradley Streets.

Alan Stefek inquired if a public restroom is still being considered for the downtown area. Mr. Vandall has contacted Eric Reid, EES Principal to discuss putting the restroom on school property. Holly Fries explained her understanding of the improvements yet to be made at the Elementary School included a restroom.

Mr. Stefek also requested the Street Superintendent check the 3^rd Street Bridge at Preisker Park for deterioration. Mr. Vandall will instruct the Superintendent to assess the bridge to determine if repairs are needed.

Holly Fries asked the Chief if he had heard any comments in regards to installing cameras in the downtown area. The purpose of the cameras is to protect the downtown streetscape. Chief had heard one comment only.

Mr. Vandall gave an update of the MDS of the Smoky Hill River. The flow has been over the minimum for 4 days and Mr. Vandall is hopeful it will be another 10 days allowing full use of the 2 wells that had been restricted.

Mr. Vandall noted a 2012 preliminary budget for levied funds was included with the other information for the meeting. Budget requests from the Library and Fire Department have increased and he plans to meet with both to review their requests. Mr. Vandall requested he be contacted if there are any questions or concerns with the funds provided.

There being no further business on proper motion the meeting was adjourned until June 13, 2011.

Patti L. Booher

City Clerk

April, 2011

2011-05-23T11:26:00.000-05:00

April 4, 2011

The Ellsworth City Council held a Special Meeting in the Council Chambers at City Hall on the above date at 3:00 P.M. The purpose of the meeting was to discuss utility services to Carrico Implement Development Site.

In the absence of Mayor Stephen Bahan, Council President Alan Stefek called the meeting to order at 3:00 P.M. Council members in attendance were Irene Pacey, John Whitmer, Mary Wires, and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Rob Fillion, Smoky Hill Development Corporation Director; Kermit Rush, Ellsworth County Commissioner and Linda Denning, Ellsworth County Independent Reporter.

Cole Worrell motioned Council enter executive session with the City Administrator and Attorney at 3:01 P.M. for the purpose of discussing matters involving consultation with an attorney for the Council which would be deemed privileged in the attorney-client relationship and the Council return to the special meeting at 3:11 P.M. The executive session is required to protect the attorney-client privilege and the public interest. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 3:01 P.M. and returned to the special meeting at 3:11 P.M. Cole Worrell motioned to enter executive session with the City Administrator and Attorney at 3:11 P.M. for the purpose of discussing matters involving consultation with an attorney for the Council which would be deemed privileged in the attorney-client relationship and the Council return to the special meeting at 3:21 P.M. The executive session is required to protect the attorney-client privilege and the public interest. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 3:11 P.M. and returned to the special meeting at 3:21 P.M. John Whitmer motioned to authorize the City Administrator and Attorney to meet with the Chairman and Director of Post Rock Rural Water District (PRRWD) to discuss options to service Carrico Implement Development Site. Irene Pacey seconded the motion. All members voted aye. Motion carried.

Council postponed the decision to attend the April 12^th PRRWD meeting until the Administrator and Attorney report back following the April 5^th meeting with the Director and Chairman.

Smoky Hill Development Corporation Director Rob Fillion discussed the need to continue moving forward with the project as quickly as possible. Council was in agreement the project should continue to make progress and affirmed their desire to reach an agreement for utility services that is mutually beneficial for all parties involved.

The special meeting was adjourned by Council President Stefek at 3:36pm.

Patti L. Booher

City Clerk

April 11, 2011

The Ellsworth City Council held a Public Hearing to receive comments and answer questions in regards to vacating an alley in the City of Ellsworth, Kansas (original city) at 6:50 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan opened the hearing at 6:50 P.M. The following Council members were present Irene Pacey, Alan Stefek, Mary Wires and Cole Worrell. Council member John Whitmer was absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Josh Webb, Golf Course Superintendent; Neil DeWerff, Golf Course Consultant; Linda Denning, Ellsworth County Independent Reporter; Kerry Keller and Doug Bach.

There were no citizens present to protest vacating the alley. The Public Hearing was closed at 6:53 P.M.

Patti L. Booher

City Clerk

April 11, 2011

The Ellsworth City Council held a Public Hearing to receive comments and answer questions in regards to vacating a street in the City of Ellsworth, Kansas (Blake’s Addition) at 6:55 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan opened the hearing at 6:55 P.M. The following Council members were present Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Doug Bach spoke in favor of vacating the street. No utilities are located in the street and an easement would not be required. There were no citizens present to protest the street vacating. The Public Hearing was closed at 6:59 P.M.

Patti L. Booher

City Clerk

April 11, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Cole Worrell motioned to approve the Consent Agenda consisting of minutes from the February 28, 2011 meeting and Claims Ordinance #A01-0311. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator reviewed items on the Project Board that have had recent activity. An agreement for engineer services for the airport project is on the agenda. Kirkham Michael has begun working on the E. North Main Street Project. Alan Stefek requested Kirkham Michael review the possibility of closing the south half of West Street. Mr. Vandall will pass this on to the engineer.

Josh Webb, Golf Course Superintendent, addressed sprayer bids and requested Council accept the bid from Professional Turf Products in the amount of $38,000 for the Toro MultiPro 5800, Model #41593. Mr. Webb reviewed the pros and cons of each sprayer. Mr. Webb fielded additional questions from the Council concerning the sprayers. John Whitmer motioned to approve the purchase of the Toro MultiPro 5800, Model #41593. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Advertising for the golf course was discussed. Mr. Webb felt advertising with Eagle Communications is increasing traffic at course. Council recommended additional advertising options are investigated. One suggestion was to consider advertising special rates for a set period of time to entice out-of-county golfers. Cole Worrell recommended the Superintendent begin working to schedule the aeration of the greens for a Monday and Tuesday in April, 2012. By having the aeration done on Monday and Tuesday, when the course is not as busy, lost revenue would be less than if it is done on Thursday and Friday. When aeration is done on Thursday and Friday it reduces the amount of play on the weekend and therefore reduces revenue.

Neil DeWerff, Golf Course Consultant, addressed the current state of the course. Mr. DeWerff reminded Council of the poor conditions when he was first called to consult for the City. Mr. DeWerff is pleased with the current condition of the course. The greens are improving. Mr. DeWerff approved of cutting the greens shorter. The cups will need to be moved at least 3 times weekly and spot watering will be required. The Goose Grass on #5 green continues to be a problem. Mr. DeWerff is confident the green will improve over time. If it was to be rebuilt it should be done in the fall.

The Fee Schedule Resolution making changes to Golf Course fees was tabled until clarification concerning cart rental can be made.

John Whitmer motioned to approve the Consultant Agreement for Land Acquisition Services at the Ellsworth Municipal Airport, Ellsworth, Kansas. The agreement is for engineering fees provided by Alfred Benesch & Company and are associated with land acquisition. Currently the expense continues to be 95% covered by funding from the FAA. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

The following ordinance was presented for Council action:

BEING AN ORDINANCE TO VACATE A STREET IN THE CITY OF ELLSWORTH, KANSAS (Blake’s Addition)

Alan Stefek motioned to approve the ordinance with changes to exclude a utility easement. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3018.

The following ordinance was then presented to Council for action:

BEING AN ORDINANCE TO VACATE AN ALLEY IN THE CITY OF ELLSWORTH, KANSAS (Original City)

Cole Worrell motioned to approve the ordinance. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3019.

The Agreement for Annexation of Rural Water District Territory was next on the agenda. Mr. Vandall explained the agreement was arrived at between the City and PRRWD at a meeting held on April 5^th. The terms of the agreement are for the City to pay a sum of $50.00 per month for 10 years in return for allowing the annexation of property currently in the Water District. Ellenz Real Estate, L.L.C. intends to construct a building on the property the agreement covers and the agreement applies to that improvement only. The additional land in the annexation is not included. Alan Stefek motioned to approve the agreement. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan reported he had been approached by a member of the Airport Advisory Board questioning the need for FAA approval for the construction of a hangar by a private party. Carey Hipp, City Attorney stated due to ongoing grant funding through the FAA for airport improvements it is required the FAA approve the lease and construction. Another factor is the inclusion to the lease the City would purchase the hangar if something were to happen to the owner. This is not feasible with the airport improvements the City is pursuing. Mayor Bahan requested the individual be contacted to explain the circumstances for the delay.

Chief of Police David Smith reported a fight occurred early Saturday morning in the alley south of Paden’s Place. The Police Department is following leads and conducting interviews. When the investigation is complete a report will be forwarded to the County Attorney. Action taken will be decided by the County Attorney. Chief Smith also informed Council the Police Department will be stepping up its presence inside and outside the establishment where the altercation began.

Ms. Hipp explained the need to hire an appraiser for land acquisition at the airport. Ms. Hipp recommended Council engage Fletcher-Simmons & Co. for appraisals for land acquisition at the airport. The fee for the services is $9,000. John Whitmer motioned to approve Fletcher-Simmons & Co. for appraisal services. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mr. Vandall reminded Council Free Dump Days will be held April 18 – 23. The Police Department has delivered flyers to properties with nuisances. Mr. Vandall distributed a memo from Smoky Hill Development Corporation Director Rob Fillion giving notice of the Housing Committee meeting on April 13^th. Other communication from Mr. Fillion was a request to waive rental fees for SHDC’s use of the meeting room at the golf course. Council agreed to waive the fees for SHDC.

Mr. Vandall reported he continues work on the fireworks display set for June 25^th. Mr. Vandall recommended the City discontinue involvement in the event following this year’s show. Several entities have expressed an interest in assuming responsibility for the event. Mr. Vandall recommended the money left in the account following this year’s display be disbursed to the committee taking over the event.

Alan Stefek motioned Council enter executive session with the City Administrator and Attorney at 8:30 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the regular meeting at 8:35 P.M. The executive session is required to protect the privacy interest of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered executive session at 8:30 P.M. and returned to the regular meeting at 8:35 P.M. No action was taken.

There being no further business on proper motion the meeting was adjourned until April 25, 2011.

Patti L. Booher

City Clerk

April 25, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, John Whitmer, Mary Wires and Cole Worrell. Council member Alan Stefek was absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Chief of Police David Smith; Kermit Rush, Ellsworth County Commissioner; Eric Reid, EES/KMS Principal; Brian Spano and Doug Goetz, Wilson and Company, Inc., Engineers & Architects; Rob Fillion, Director Smoky Hill Development Corporation; Billy Kryger, Pastor Smoky Hill Baptist Church; Holly Fries, Council member-elect and Linda Denning, Ellsworth County Independent Reporter.

Others in attendance were Ryan Peschka, First Bank Kansas; Shannon Mog, Reliant Roofing; Lisa and Justin Lindsley, Ellsworth Ready-Mix; Gary Urbanek, State Farm Insurance and Machelle Connally, Citizens State Bank. Clint Rogers, Cashco, Inc. and Dr. Derrill Gwinner arrived at the meeting at 7:07 P.M. Anita Hoffhines, Hoffhines Marketing Communications arrived at 7:16 P.M.

There were no requests for water/sewer termination extensions.

Cole Worrell motioned to approve the Consent Agenda with changes as noted to the April 11, 2011 minutes. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, reported Kirkham Michael has been working on the E. No. Main Street Project. They are currently doing the field surveying. The soil testing has been completed. Results of the test have not been received. Mr. Vandall reiterated to Kirkham Michael the City would prefer concrete over asphalt for the street. The firm is also working with the Union Pacific Railroad to determine where their property lines are.

Mr. Vandall also noted Engineers will be staking property at the airport. Of the 6 properties being surveyed 2 are for acquisition and 4 are for easements.

Mr. Vandall explained the ½ cart rental on the proposed fee schedule. The ½ cart fee is implemented when there are an odd number of golfers in one group. Rather than charging full price for the one golfer that would rent a cart alone, the half cart rate is applied. Cole Worrell motioned to approve the Fee Schedule Resolution. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. The Resolution was numbered 25-0411A.

The next item on the agenda was an Agreement for Professional Services between the City of Ellsworth, Kansas and Wilson & Company, Inc., Engineers & Architects, Salina, Kansas. Brian Spano, Operations Manager for the Water/Sewer Department at the firm addressed Council. Mr. Spano explained the agreement is for engineering services to provide water and sewer utilities to the Ellenz Real Estate property. The agreement is for design, bidding and construction-related services which include a lift station rather than a grinder pump.

Following Mr. Spano’s presentation and questions from the Council John Whitmer motioned to approve the agreement. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

The following ordinance was presented for action:

AN ORDINANCE ANNEXING LAND TO THE CITY OF ELLSWORTH, KANSAS.

The ordinance would annex the property owned by Ellenz Real Estate, LLC into the City per their request. Cole Worrell motioned to approve the ordinance. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3020.

Rob Fillion, Director Smoky Hill Development Corporation, gave a power point presentation providing information on the establishment of a Redevelopment District within the City. Mr. Fillion expressed the district would address the need for additional housing and encourage business growth. The district would benefit not only the City but also the County and U.S.D. #327.

Clint Rogers, General Manager, Cashco, Inc. and Eric Reid, EES/KMS Principal, spoke in favor of the Redevelopment District. Mr. Rogers indicated his company has struggled hiring employees due to lack of, by their standards, acceptable housing. Mr. Reid pointed out the school district has lost potential students for the same reason.

Mr. Fillion clarified the use of funds generated through Tax Increment Financing (TIF). Property tax increment financing involves the creation of an increment (increase over a base value) in the real estate taxes that are generated from a defined geographic area of a community. Upon establishment of a redevelopment district, the total assessed value of all taxable real estate within the district is determined. As new development occurs within the redevelopment district, increases in the assessed value of the district, including a portion of those increases that otherwise would be paid to other taxing entities, are collected by the county treasurer and distributed to the city to be deposited in a special tax increment fund. A similar increment can be created from increases in sales tax collected in the district. These funds can be used to pay for the construction of public infrastructure and other development costs in the redevelopment district, and to retire bonds issued by the city to fund development projects in the district.

Following Mr. Fillion’s presentation and comments and questions from Council and others in attendance the following resolution was introduced for Council action:

A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF ELLSWORTH, KANSAS DETERMINING THAT THE CITY IS CONSIDERING ESTABLISHING A REDEVELOPMENT DISTRICT WITHIN THE CITY, ESTABLISHING THE DATE AND TIME OF A PUBLIC HEARING ON SUCH MATTER, AND PROVIDING FOR THE GIVING OF NOTICE OF SUCH PUBLIC HEARING.

Cole Worrell motioned to approve the resolution. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. The Resolution was numbered 25-0411B.

Mayor Bahan requested the City Administrator, Attorney and himself meet with Al Andersen. Mr. Andersen would like to build a hangar at the airport and is not pleased with the length of time it is taking to receive approval to begin construction.

Mr. Vandall recommended removing the banners and arms from the light poles on the side streets. These banner arms continue to be hit by larger vehicles. It was recommended the Chamber discuss other uses for the banners. Mr. Vandall then gave a quick overview of the YTD 2011 Budget. Currently the budget is on track.

There being no further business on proper motion the meeting was adjourned until May 9, 2011.

Patti L. Booher

City Clerk

March, 2011

2011-04-18T13:07:00.001-05:00

March 14, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, John Whitmer, Mary Wires and Cole Worrell. Council member Alan Stefek was absent.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Chief of Police David Smith; Josh Beckman, Kirkham Michael & Associates, Inc. and Linda Denning, Ellsworth County Independent Reporter.

Cole Worrell motioned to approve the Consent Agenda consisting of minutes from the February 28, 2011 meeting and Claims Ordinance #01-0211. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, reported the plan for a potential new hangar has been submitted to the FAA for approval. If approved the taxiway would need to be extended. The Airport Board has volunteered to pour it if the City would pay for the cement. Cole Worrell recommended reviewing hangar rental fees.

The following ordinance was presented for action:

BEING AN ORDINANCE REPEALING AND REPLACING A SECTION OF ORDINANCE 3011 OF THE CITY OF ELLSWORTH, KANSAS AND PROVIDING FOR A CURFEW FOR ALL CITY PARKS WITHIN THE CITY OF ELLSWORTH.

Following discussion Cole Worrell motioned to approve the ordinance to include repealing and replacing all of Section 1 of Ordinance #3011. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3017.

Josh Beckman, Kirkham Michael & Associates, Inc. explained the process the firm would follow for the E. North Main Street restoration project as described in the Agreement for Engineering Services between the City of Ellsworth, Kansas and Kirkham, Michael and Associates, Inc. Ellsworth, Kansas. Mr. Beckham estimated construction cost would approximately $800,000. This amount was for asphalt rather than cement. Council agreed cement would be their preference.

John Whitmer inquired if the City would have any recourse if the project does not correct the drainage problem due to incorrect planning. Mr. Beckman was unable to answer the question but will check for the answer the next day. Mr. Beckman referenced Exhibit A, Section 11 regarding termination of the contract stating if the City decides to terminate the project they would be responsible for the expenses incurred to date only. Mr. Beckman recommended City staff locate property pins within the project area. An additional expense would be incurred should the engineering company be required to complete the task.

Mr. Vandall then reviewed funding for the project. Following further discussion John Whitmer motioned to authorize the Mayor to sign the Agreement for Engineering Services between the City of Ellsworth, Kansas and Kirkham, Michael and Associates, Inc. Ellsworth, Kansas. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

The Cost of Living Allowance increase for full-time employees was tabled until an Executive Session for non-elected personnel had been held.

Chief of Police David Smith reported he is waiting to order rifles until he receives a funding letter from the Stumps Foundation.

Irene Pacey stated she had received reports of the deterioration of the gutter where it comes together with the street on the south side of the 100 block of W. Ninth Street. Mr. Vandall will pass this information on to the Street Superintendent. Mrs. Pacey then inquired who is responsible for upkeep on 4-H Barn. The County owns the barn and is responsible for its maintenance.

Mr. Vandall reviewed the information included in the City Administrator’s Report. This included Sales Tax analysis and projections and he has started preliminary work on the 2012 Budget. The City will be soliciting bids for the restoration of windows in City Hall. The windows cannot be replaced due to the historic status of the building.

Mr. Vandall then informed Council the KLINK program is set on the State Budget year which runs from July 1^st to June 30^th. The City did not budget for the overlay in its 2011 budget and will not utilize the grant funding until 2012. Also included with his report were pictures of alleys citizens have requested be vacated. Public hearings have been scheduled for the requests.

Mr. Vandall requested Council remove the $1,500,000 ceiling on the Neighborhood Revitalization Plan in reference to property owned by Ellenz Real Estate, LLC. The exception will be for this parcel only. No other property would be included. No objections to the request were voiced. Mr. Vandall will sign the request and forward it to the County Appraiser.

John Whitmer motioned Council enter Executive Session with the City Administrator, Attorney and Clerk at 8:00 P.M. for the purpose of discussing preliminary matters involving discussions relating to the acquisition of real property and the Council return to the recessed meeting at 8:10 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:00 P.M. and returned to the recessed meeting at 8:10 P.M. Cole Worrell motioned Council enter Executive Session with the City Administrator and Attorney at 8:15 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 8:25 P.M. The executive session is required to protect the privacy interests of identifiable individuals. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:15 P.M. and returned to the recessed meeting at 8:25 P.M. John Whitmer motioned Council enter Executive Session with the City Administrator and Attorney at 8:27 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 8:37 P.M. The executive session is required to protect the privacy interests of identifiable individuals. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:27 P.M. and returned to the recessed meeting at 8:37 P.M. Irene Pacey motioned to increase all full-time employees $.30 per hour for the Cost of Living Allowance. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Irene Pacey motioned to approve the contract between the City of Ellsworth and Timothy Vandall for the position of City Administrator. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until March 28, 2011.

Patti L. Booher

City Clerk

March 28, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Chief of Police David Smith; Jim Zamrzla, Street Superintendent; Bob Kepka, Fire Chief and Allie Denning, Ellsworth County Independent Reporter.

The Clerk presented 4 requests for extension of the water/sewer disconnection date. Irene Pacey motioned to approve the requests. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Irene Pacey motioned to approve the consent agenda consisting of the minutes of the March 14, 2011 meeting. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Bob Kepka, Fire Chief explained the fire department has acquired a new truck. The value of the truck is much higher than the City paid for. The truck is in excellent condition and is currently being equipped to meet the needs of the department. Chief Kepka believes the truck could be in service for 20+ years.

Chief Kepka also reported the Fire Chiefs in the County met with the County Commissioners and recommended ‘burn for hire’ companies be required to have proof of liability insurance. Mr. Whitmer stated liability insurance is unavailable to those companies.

Timothy Vandall, City Administrator, reported he and the City Attorney continue to work with the FAA and Al Andersen on a land lease to build a new hangar at the airport.

The following resolution was presented for Council action:

A RESOLUTION DECLARING THE ELIGIBILITY OF THE CITY OF ELLSWORTH TO SUBMIT AN APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION FOR USE OF SAFE ROUTES TO SCHOOLS FUNDS SET FORTH BY SAFETEA-LU FOR THE CITY OF ELLSWORTH/USD 327 PROJECT IN ELLSWORTH, KANSAS AND AUTHORIZING THE MAYOR TO SIGN THIS APPLICATION.

The resolution relates to the Safe Routes to School Program. Alan Stefek motioned to approve the resolution. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered #28-0311A.

Council reviewed bids a golf course sprayer. The purchase was tabled. Mr. Whitmer requested the Golf Course Superintendent attend the next meeting to discuss his recommendation for the sprayer.

Mayor Bahan relayed he had received a request from the City of Russell for a representative of the City of Ellsworth meet at Casey’s General Store with a group of vehicles participating in a parade for an event in Russell. The request included a police escort. Mr. Vandall will contact the City of Russell for more information.

Cole Worrell requested streets included in the 2011 chip seal list be repaired/prepared prior to chip sealing. Mr. Zamrzla said the Durapatch machine would be used prior to the street sealing.

Alan Stefek said he had been approached by the company setting new poles for Western Cooperative Electric and they requested the City contact them if any damage caused by the pole replacement has not been repaired to the Street Superintendent’s satisfaction.

Chief of Police David Smith reported the “First Responder” rifles have arrived. The majority of shooting practice will be conducted at the Ellsworth Correctional Facility shooting range. The Facility uses the range for this type of training also.

Mr. Worrell inquired why the City is requesting an original 501(c) certificate from The Pines Elderly Housing. Mr. Vandall will check and report back to Mr. Worrell.

Mr. Vandall reviewed the 2011 Chip Seal schedule. The total square yards of chip seal is lower than the previous year although the cost is higher due to the cost of oil. Special Highway payments continue to be funded by the State.

Mr. Vandall reported the Public Hearings to vacate 2 streets had been set for April 11, 2011 at 6:50 and 6:55 P.M. Utility easements will be retained on both properties.

John Whitmer motioned Council enter Executive Session with the City Administrator, Attorney and Street Superintendent at 7:30 P.M. for the purpose of discussing non-elected personnel and the Council return to the recessed meeting at 7:40 P.M. The executive session is required to protect the privacy interests of an identifiable individual. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 7:30 P.M. and returned to the recessed meeting at 7:40 P.M. John Whitmer motioned to increase the hourly wage of a Street Department employee to that recommended by the City Administrator and Street Superintendent. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until April 11, 2011.

Patti L. Booher

City Clerk

February, 2011

2011-03-16T10:00:00.001-05:00

February 14, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; James Zamrzla, Street Superintendent; Mary Schmidt, Ben Anderson, Randy Moon and Daniel Buchholz, Good Samaritan Village; Jon Halbgewachs, Kirkham Michael & Associates, Inc. and Linda Denning, Ellsworth County Independent Reporter.

Cole Worrell inquired if the fairway mower could be purchased through Carrico Implement. Mr. Vandall replied they did not sell the mower, but would be able to service it. Mr. Worrell also asked if the Golf Course would be required to follow “Red Flag Rules”. Mr. Vandall reported the salesman of the credit card machine did not know of the rules. The Clerk reported she had researched the rules and they did not apply to the Golf Course. Mr. Worrell then motioned to approve the Consent Agenda consisting of minutes from the January 24, 2011 meeting and Claims Ordinance #01-0111. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Mary Schmidt and Randy Moon, Good Samaritan Village addressed Council. The water usage at the facility continues to be high. Their concern is the meter may be registering more water than actually being used. Mr. Vandall reported Kansas Rural Water Association had been contacted and would be testing the meter later in the week. Certain weather conditions needed to be met before testing could be conducted. Council agreed to write-off the penalty on the account and allow payment arrangements to be made.

Pastor Billy Kryger, Smoky Hill Baptist Church, informed Council the congregation of the church will keep the City in their thoughts and prayers.

Jon Halbgewachs, Kirkham Michael Associates, Inc., presented a GIS map of sewer lines in the City. The water map continues to be worked on. Mr. Halbgewachs also informed Council of a KDOT Safe Routes to School Grant. The grant is 100% for construction but engineering is not eligible. Mr. Halbgewachs offered their services as a service to the community.

Only 1 item was discussed in reference to the Project Board. Timothy Vandall, City Administrator, reported an aircraft owner, recently having moved to the City, would like to build a new hangar at no expense to the City. He is currently seeking information concerning requirements or restrictions with the FAA.

Mr. Vandall next explained the need for formal adoption of the CIP and ME Plans. Mr. Worrell inquired if implementation a TIF District for Carrico Implement’s property was still being considered. Mr. Vandall confirmed it is still an option but other avenues such as IRB’s are being considered to finance the project. At that time Alan Stefek motioned to approve the CIP and ME Plans 2010 – 2015. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Jim Zamrzla, Street Superintendent, gave details of new federal mandates for street signs. Compliance is required by 2012. Currently all regulatory signs have been replaced. Mr. Zamrzla and Mr. Vandall have developed a replacement plan for the remaining signs. Cole Worrell motioned to approve the Street Sign Replacement Plan. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan requested the ordinance regulating curfew in City parks be amended to include cemeteries. Review of the code book indicated no one may be in the cemeteries after dark unless visiting the grave of a relative. Mayor Bahan requested signs be posted with the restriction.

Mr. Zamrzla requested something be done to encourage residents to move vehicles to off street parking during snow storms. It is difficult to plow streets with the vehicles parked on them and the vehicles may be blocked in by the plowed snow especially during heavy snow fall.

Irene Pacey expressed that she was impressed with the Street Department’s response to the recent snow storm. Mrs. Pacey thanked the Superintendent for the excellent work of his department.

Mr. Vandall requested the Council resume discussion from the previous meeting and give direction concerning health insurance expense. Mr. Whitmer shared his calculations of the rising expense to the City over the next 5 years. Mr. Vandall distributed a copy of the premiums for the State Health Insurance Plan. Following lengthy discussion and considering various options including changing the percentage of employee contributions or setting a cap on employer contributions, raising deductibles and researching other plans Mr. Whitmer motioned to increase the employees share of health insurance coverage from 10% - 12%. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mr. Vandall reported a Pine Wilt inventory has been completed throughout the City. Property owners having trees with the disease will be contacted. Several options to help owners cover the expense of removing the trees were discussed.

Mr. Vandall reported the results of the proposals from engineers for the E. No. Main Street Project. Mr. Vandall reviewed funding options for the project. Cole Worrell inquired if the City is nearing the indebtedness maximum. Following discussion of the top two proposals Alan Stefek motioned to authorize the City Administrator and Attorney to negotiate with the engineering firm the committee recommended. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until February 28, 2011.

Patti L. Booher

City Clerk

February 28, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Chief of Police David Smith; Pastor Billy Kryger, Smoky Hill Baptist Church and Linda Denning, Ellsworth County Independent Reporter.

The Clerk presented 2 requests for the extension of the water/sewer disconnection date. John Whitmer motioned to approve the requests. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the consent agenda consisting of the minutes of the February 14, 2011 meeting. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, reported the credit card machine for the Golf Course had been purchased has been installed. Funding of the restoration of E. No. Main Street, the 10” waterline extension to include a lift station for the Carrico property and expansion of the runway at the airport were discussed. Mr. Vandall indicated the City should have the resources for each of these improvements.

John Whitmer motioned to approve the 2011 Tourism Committee disbursement recommendations. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Irene Pacey motioned to adopt a Bullet Proof Vest Policy. The policy is required to be eligible for Justice Department funding for the purchase of new bullet proof vests. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to approve the budgeted funds for the Ellsworth County Council on Aging, Inc. be disbursed. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan stated he had spoken with Jim Zamrzla, Street Superintendent, concerning the cemetery ordinance. Currently the ordinance allows relatives to visit their family members at any time. Carey Hipp, City Attorney will draft an ordinance amending the hours the cemeteries are open.

Chief of Police David Smith reported his department would like to purchase assault riffles for each vehicle. Several officers have attended First Responder Training and the remaining officers will be attending the training soon. Chief Smith reviewed funding sources for the purchase. Council agreed the purchase of the riffles was imperative.

Mr. Vandall then spoke referencing a contract with Gilmore Solutions, Inc. for IT services. The current company is not meeting the needs of the City and is rarely on-site to rectify problems. After hearing the issues regarding IT services John Whitmer motioned to approve the contract. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council reviewed the letter the K-State Extension Officer will be sending to residents having Pine Wilt disease on their trees. Cole Worrell inquired if the County was taking measures to ensure trees in the County are being taken down also. The Administrator is currently considering options to help offset the cost of removing trees for homeowners. No determination has been made as to whether the City will be able to assist owners with the expense.

The final item Mr. Vandall brought to Council’s attention was requests to vacate the north/south alley between S. Douglas and Kansas Avenues and the east/west ally between Blake Street and Crestview Drive. Utility easements would remain intact. Mr. Vandall will set Public Hearings as required. If the vacating of the alleys is not contested Mr. Vandall will present an ordinance to Council approving the requests.

Irene Pacey inquired if a cover had been ordered for a pole on Douglas Ave. Mr. Vandall replied the parts had been ordered. Mayor Bahan inquired if a contract for the City Administrator had been prepared. Mr. Vandall will have a rough draft of the contract for the March 14^th meeting.

There being no further business on proper motion the meeting was adjourned until March 14, 2011.

Patti L. Booher

City Clerk

January, 2011

2011-03-16T09:58:00.001-05:00

January 10, 2011

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney and Linda Denning, Ellsworth County Independent Reporter. Mary Ann Schmidt, Interim Director, Good Samaritan Home arrived at 7:10 P.M.

.Cole Worrell requested the Golf Course staff consider advertising in ways other than cable television. Mr. Vandall will convey the request to the staff. Mr. Worrell then motioned to approve the Consent Agenda consisting of minutes from the December 27, 2010 meeting and Claims Ordinance #01-1210. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Review of the Project Board by Timothy Vandall, City Administrator, included an update of the proposed TIF districts. More research is being done to determine if this form of funding can be utilized by the City. Mr. Vandall requested an Executive Session following the regular meeting to discuss land acquisition at the airport.

Mr. Vandall also reported the pre-proposal meeting for the street restoration on E. No. Main Street was well attended by interested engineering companies. Proposals are due on February 4, 2011.

Mary Schmidt, Interim Director, Good Samaritan Home, introduced herself to the Council. Ms. Schmidt then explained there had been a water line break on their property. The amount of the utility bill from the leak is much higher than usual. Mayor Bahan responded the Council does not forgive the water charges when incidents like this occur. However the sewer fee could be adjusted to an average over recent months. Mayor Bahan also indicated penalty would not be incurred on the current bill.

John Whitmer motioned to approve the Ellsworth Area Arts Council request for the annual disbursement in the amount approved in the 2011 budget. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Alan Stefek motioned to approve the Smoky Hill Development Corporation request for ½ of the amount budgeted for 2011. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

After reviewing bids for a fairway mower Council tabled the item until Neil DeWerff can be consulted.

Cole Worrell then motioned to approve payment to Kirkham Michael for additional points located during the GIS Mapping Project. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

The extension of the Franchise Agreement for Eagle Communication was tabled until a representative from the company is able to attend a meeting.

Mayor Bahan requested businesses be reminded snow should not be pushed, shoveled or otherwise deposited in the street. Mr. Vandall will follow up on this request.

Mr. Vandall asked for direction in reference to the Star Spangled Spectacular. There is $10,000 budgeted for the event, but the coordinator does not think the amount will be sufficient. Mr. Vandall was instructed to request bids for fireworks for the event.

Alan Stefek motioned Council enter Executive Session with the City Administrator and Attorney at 7:45 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the regular meeting at 7:50 P.M. The executive session is required to protect the City’s financial interest and bargaining position. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 7:45 P.M. and returned to regular meeting at 7:50 P.M. John Whitmer motioned to enter Executive Session with the City Administrator and Attorney at 7:53 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 8:00 P.M. The executive session is required to protect the privacy interests of an identifiable individual. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 7:53 P.M. and returned to regular meeting at 8:00 P.M. Alan Stefek motioned to increase the hourly wage of a Water Sewer employee recently receiving a Class II Wastewater Certification to that recommended by the City Administrator. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

John Whitmer requested more information regarding the actual expense of fringe benefits for employees. Options to decrease expenses were discussed. Mr. Vandall will have detailed benefits information for the next meeting.

Mr. Vandall notified Council of the cost for extending water/sewer service to the Carrico area. Estimates to extend a 10” water line range from $224,000 to $290,000. These estimates would include fire hydrants. There were two estimates for extension of sewer service. The first estimate was for installing a grinder pump for $76,705. The grinder pump would service Carrico only. The approximate cost to install a lift station available to the entire area is $511,000.

There being no further business on proper motion the meeting was adjourned until January 24, 2011.

Patti L. Booher

City Clerk

January 24, 2011

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Rob Fillion, Director, Smoky Hill Development Corporation; Mark Gwinner, Eagle Communications and Linda Denning, Ellsworth County Independent Reporter. Also attending the meeting were Joe Ortner, Alan Fabrizius and Ron Ellenc of Carrico Implement. Dennis Weese, Eagle Communications arrived at 7:05 P.M. and Chief of Police David Smith arrived at 7:15 P.M.

There were no requests for extensions of Water/Sewer Terminations.

Irene Pacey motioned to approve the consent agenda consisting of the minutes of the January 10, 2011 meeting. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Rob Fillion, Director, Smoky Hill Development Corporation introduced Joe Ortner, Alan Fabrizius and Ron Ellenc of Carrico Implement. Tim Vandall, Administrator noted improvements needed for the Carrico Implement construction. Included were water/sewer extensions, 150’ to 200’ of double chip seal of Avenue JJ and moving street lights on Evans Street. The County is taking into consideration doing the Chip Seal if the City will supply the materials. Carrico would prefer the main entrance to the property be from Avenue JJ. Mr. Vandall reviewed the process for annexation of the property into the City Limits. After discussion it was the consensus of the Council to assure Carrico Implement their requests are being considered and the City will do what is possible to meet them.

Dennis Weese, Eagle Communications, next addressed Council. The Franchise agreement with Eagle Communications will expire in May, 2011. Mr. Weese fielded questions concerning the Franchise Ordinance and Antenna Attachment Agreement. There is currently no antenna equipment on the water towers and there is no intent to place any on them. The agreement allows Eagle Communications to provide internet free of charge to a number of City properties. Irene Pacey motioned to authorize the extension of Ordinance #2960 granting a franchise to, and the Antenna Agreement with Eagle Communications for a term of 5 years following review by the City Attorney. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

There were no updates on the Project Board.

Mr. Vandall informed Council he and Josh Webb, Golf Course Superintendent, had contacted Neil DeWerff, Golf Course Consultant, to determine which of 3 fairway mowers he would advise the City purchase. Mr. DeWerff recommended the John Deere from Van-Wall Equipment, Inc. After reviewing the bids Alan Stefek motioned to approve the purchase of the John Deere fairway mower through Carrico Implement if possible and if not the purchase be made through Van-Wall Equipment, Inc. as recommended by Mr. DeWerff. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

The following ordinance was presented for Council action:

AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS, SERIES 2011, OF THE CITY OF ELLSWORTH, KANSAS; PROVIDING FOR THE LEVY AND COLLECTION OF AN ANNUAL TAX FOR THE PURPOSE OF PAYING THE PRINCIPAL OF AND INTEREST ON SAID BONDS AS THEY BECOME DUE; AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH; AND MAKING CERTAIN COVENANTS WITH RESPECT THERETO.

Irene Pacey motioned to approve the ordinance. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3016.

The following resolution was next presented for Council action:

A RESOLUTION PRESCRIBING THE FORM AND DETAILS OF THE AUTHORIZING AND DIRECTING THE SALE AND DELIVERY OF GENERAL OBLIGATION BONDS, SERIES 2011, OF THE CITY OF ELLSWORTH, KANSAS, PREVIOUSLY AUTHORIZED BY ORDINANCE NO. 3016 OF THE ISSUER; MAKING CERTAIN COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS CONNECTED THEREWITH.

Irene Pacey motioned to approve the resolution. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 24-0111A.

Mr. Vandall reviewed the Employee Benefit section of the Administrator’s Report. Mr. Vandall also noted the Meetings and Announcements portion of his report. The next item was notice of the installation of a credit card machine at the Golf Course. Mr. Vandall and the Attorney will inquire as to the legality of leasing the machine and consult with the company’s representative concerning “Red Flag Rules”. Furthermore Mr. Vandall reported he had received a proposal from a company to advertise the course in return for one dedicated tee time each day to sell. Mr. Vandall will inquire further into the proposal.

The Administrator next informed Council the break-away banner arms are being installed. This will keep the poles from being damaged if a banner arm is hit. Next was a review of the Health Reimbursement Administration Plan. It is projected the City will save approximately $12,000 to $14,000 in health insurance premiums by utilizing the plan.

John Whitmer motioned Council enter Executive Session with the City Administrator and Attorney at 8:05 P.M. for the purpose of discussing matters involving consultation with an attorney for the Council which would be deemed privileged in the attorney-client relationship and the Council return to the recessed meeting at 8:10 P.M. The executive session is required to protect the attorney-client privilege and the public interest. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:05 P.M. and returned to the recessed meeting at 8:10 P.M. Alan Stefek motioned to enter Executive Session with the City Administrator and Attorney at 8:10 P.M. for the purpose of discussing matters involving consultation with an attorney for the Council which would be deemed privileged in the attorney-client relationship and the Council return to the recessed meeting at 8:15 P.M. The executive session is required to protect the attorney-client privilege and the public interest. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:10 P.M. and returned to the recessed meeting at 8:15 P.M. Alan Stefek motioned Council enter Executive Session with the City Administrator and Attorney at 8:15 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 8:45 P.M. The executive session is required to protect the privacy interests of identifiable individuals. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:15 P.M. and returned to the recessed meeting at 8:45 P.M. John Whitmer motioned Council enter Executive Session with the City Administrator and Attorney at 8:45 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 9:10 P.M. The executive session is required to protect the privacy interests of identifiable individuals. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 8:45 P.M. and returned to the recessed meeting at 9:10 P.M. John Whitmer motioned Council enter Executive Session with the City Administrator and Attorney at 9:10 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the recessed meeting at 9:20 P.M. The Executive Session is required to protect the privacy interests of identifiable individuals. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 9:10 P.M. and returned to recessed meeting at 9:20 P.M. Council discussed the expense of medical insurance, and merit and cost of living allowance increases. Mr. Vandall was instructed to collect further information to present at the next meeting.

Mr. Vandall informed Council the multiple year contract for fireworks is effective through 2011.

There being no further business on proper motion the meeting was adjourned until February 14, 2011.

Patti L. Booher

City Clerk

December, 2010

2011-03-16T09:56:00.001-05:00

December 1, 2010

The Ellsworth City Council held a Special Meeting in the Council Chambers at City Hall on the above date at 12:15 P.M. The purpose of the meeting was to discuss land acquisition for the airport runway expansion

Mayor Stephen Bahan called the meeting to order at 12:22 P.M. The following Council members were present John Whitmer, Mary Wires and Cole Worrell. Council members Pacey and Stefek were absent.

Also in attendance were Timothy Vandall, City Administrator and Carey Hipp, City Attorney.

Carey Hipp, City Attorney, explained the need to deed a portion of property held by the City of Ellsworth through an IRB to Maico Industries, Inc. Once the property is deeded to Maico Industries, Inc. and Avigation Easement can be purchased by the City. The easement is needed for the airport runway expansion.

Following further explanation John Whitmer motioned to authorize the Mayor to sign all documents required to deed the property to Maico Industries, Inc. The motion was seconded by Mary Wires. When put to vote all vote aye. Motion carried.

Cole Worrell then motioned to authorize the Mayor to sign all documents related to the purchase of an Avigation Easement from Maico Industries, Inc at a price previously determined. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business the meeting was adjourned.

Patti L. Booher

City Clerk

December 13, 2010

The Ellsworth City Council held a Public Hearing to receive comments and answer questions regarding the proposed 2010 Amended Budget on the above date at 6:55 P.M. in the Council Chambers of City Hall.

Mayor Stephen Bahan opened the hearing at 6:55 P.M. The following Council members were present Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Timothy Vandall, City Administrator, Carey Hipp, City Attorney; David Smith, Chief of Police; Linda Denning, Ellsworth County Independent Reporter; Dustin Avey, Piper Jaffrey; Bonnie Ploutz, Meredith Vargo, Ted Edgerle, Cynthia Edgerle, Roger Roberts, Tommie Cisneros, Sharon Haverkamp, Steve Steinhouse and Kenneth McHenry.

Timothy Vandall, City Administrator explained the need for the amendments to the 2010 Budget. No citizens had questions concerning the amendments. The Mayor closed the hearing at 6:59 P.M.

Patti L. Booher

City Clerk

December 13, 2010

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

John Whitmer motioned to approve the Consent Agenda consisting of minutes from the November 22, 2010 meeting and Claims Ordinance #01-1110. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Mayor Bahan then opened a Public Hearing for the purpose of hearing any and all oral or written objections to proposed assessments in connection with the Streetscape Improvements/Downtown as approved by Resolution No. 23-0209A.

Dustin Avey, Piper Jaffery reviewed the expense for the Streetscape Improvements/Downtown. The City issued a Temporary Note to pay the costs of the project. The State reimbursed the City for 60% of the cost. The property owners in the district will pay 10% of the total expense. The city at large will pay 15% and local trust funds will pay the remaining 15%. All monies currently in the 2009 Temporary Note Debt Service Fund will be used as partial repayment of the Temporary Note. The remaining amount due will be bonded over a period of 10 years.

Cynthia Edgerele inquired what the interest rate for the Special Assessments would be. Mr. Avey explained the rate had not yet been determined, but will be the same as the City’s bond rate. He estimated that to be 3.3 %. Steve Steinhouse, Ellsworth Area Arts Council, then addressed Council. The Arts Council is concerned with the amount of the special assessment for their portion of the project and inquired if they were responsible for the expense as they are a non-profit Organization. Mr. Vandall stated non-profit organizations were not exempt from the expense. Mr. Avey then explained the amount on Exhibit-A1, included with the Notice of Hearing, is the estimated total due on each property. Several owners were under the impression the amount in the exhibit would be assessed each year. Mr. Avey went on to explain the estimated amount on Exhibit-A1, along with interest would be assessed over a 10 year period if not paid in full by January 16,2011.

Bonnie Ploutz inquired if the property owners had been made aware they would be responsible for 10% of the expense. Mr. Whitmer replied a petition had been prepared for property owner’s signature and the owners were aware of their responsibly since the inception of the project. Mr. Avey reviewed the schedule for the Bond Issue.

At 7:30 P.M. the Mayor closed the hearing and returned to the regular meeting.

Alan Stefek motioned to approve the 2010 Amended Budget. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

The following ordinance was presented for action:

AN ORDINANCE LEVYING SPECIAL ASSESSMENTS ON CERTAIN PROPERTY TO PAY THE COSTS OF INTERNAL IMPROVEMENTS IN THE CITY OF ELLSWORTH, KANSAS, AS HERETOFORE AUTHORIZED BY RESOLUTION NO. 23-0209A OF THE CITY; AND PROVIDING FOR THE COLLECTION OF SUCH SPECIAL ASSESSMENTS.

Irene Pacey motioned to approve the ordinance. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3015.

Bill Gwinner arrived at the meeting at 7:32 P.M. Mr. Gwinner explained the Immanuel Lutheran Church had had a water leak and requested the City waive a portion of the water/sewer bill. Council instructed the Clerk to reduce the sewer fee to the Church’s average.

Mr. Avey again took the floor and reviewed the advantages of refinancing the loan with KDH&E for Water Treatment Plant Improvements completed in 2004. The City would be able to withdraw the authorization, at no cost to the City, for the issuance of the bonds if the refinancing were to become higher than the loan.

The following resolution was then presented for action:

A RESOLUTION OF THE CITY OF ELLSWORTH, KANSAS, AUTHORIZING PAYMENT OF THE COSTS OF IMPROVEMENTS TO THE CITY PUBLIC WATER SUPPLY SYSTEM.

Irene Pacey motioned to approve the resolution. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 13-1210A.

The next resolution presented for action was as follows:

A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION BONDS, SERIES 2011-A AND GENERAL OBLIGATION REFUNDING BONDS SERIES 2011-B, OF THE CITY OF ELLSWORTH, KANSAS.

John Whitmer motioned to approve the resolution. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 13-1210B.

Mayor Bahan again noted his pleasure with the work completed in the alleys.

Timothy Vandall, City Administrator, reviewed an RFP for Engineering Services. The request is for the restoration of E. No. Main Street. Following discussion Council agreed the request be mailed and published as planned. Mr. Vandall also reviewed funding for the expense.

Mr. Vandall then noted the City has been awarded a KLINK Grant for the overlay of Douglas Avenue (K-14). The application was submitted a year ago but due to a budget shortage at the State awards were delayed. Mr. Vandall was instructed to inquire if parking would be required to be changed to parallel rather than angle if the overlay is done curb to curb. It may be possible to repair the censor for the stoplight at Douglas Avenue and Third Street at the same time.

The next item Mr. Vandall reported on was the Water/Sewer mapping. The program should be installed and training completed on December 17, 2010.

Mr. Vandall also informed Council the Economic Development Director is recommending the City consider a TIF district be created to help pay for infrastructure improvements encouraging housing growth.

Other items of note were employee health insurance premiums increased by 15% and all employee evaluations will be completed in January rather than on the employee’s anniversary date. Mr. Vandall also commented bids for a fairway mower would be submitted in January.

Mr. Stefek inquired why the Christmas decorations in the Streetscape did not have lights. Mr. Vandall explained he had ordered the decorations and did not realize they would need to have lighting. He assured Council the decorations will be lit in 2011.

Mayor Bahan noted he made a presentation to the Boys Scouts of the duties of the Mayor.

There being no further business on proper motion the meeting was recessed until December 27, 2010.

Patti L. Booher

City Clerk

December 27, 2010

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer and Mary Wires. Council member Cole Worrell was absent.

Also in attendance were Timothy Vandall, City Administrator; David Smith, Chief of Police and Linda Denning, Ellsworth County Independent Reporter.

The Clerk presented 3 requests for extension of the Water/Sewer termination date. Irene Pacey motioned to approve the requests. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

Alan Stefek next motioned to approve the consent agenda consisting of the minutes of the December 1 and 13, 2010 meeting and Public Hearing and Cereal Malt Beverage License Renewals for Pizza Hut of Ellsworth, American Legion Paul Aylward Post #174, El-Kan Western Riders, Inc., Ellsworth Municipal Golf Course, KC’s Café, Coach & Four Bowling Lanes, Inc., Kwik Shop #763, Ampride, Jeffrey Gose on behalf of Gene’s Heartland Foods, Casey’s General Store #2562, National Drovers Hall of Fame and Alco Store #252. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator reviewed the Airport Capital Improvement Plan (ACIP). The plan outlines future improvements at the airport through FY-2022. Acceptance of the plan does not commit the City to complete the improvements. The plan is a guide for the FAA. Mr. Vandall then noted he had been in contact with Wind Capital Group to ensure the proposed wind farm does not interfere with the landing approach at the airport. The company has been given all information available relating to the expansion of the airport.

Mr. Vandall reported Rob Fillion, Smoky Hill Development Group, will attend the January 10, 2011 meeting to discuss the possible use of a TIF district to develop a housing subdivision. Mr. Vandall reviewed the procedure for annexation should the property owners south of Avenue JJ on Evans Street request to be annexed into the City. Mr. Stefek recommended the property owned by the Evangelical Free Church on the north side of Avenue JJ be annexed at the same time.

Mayor Bahan noted there had been several water line breaks around the City. Mr. Stefek requested patrol officers monitor work areas during the repair of breaks. He has seen vehicles going around barricades while water department employees are working to repair lines.

Mr. Vandall reviewed the Building Inspector’s Annual Reports. As in the previous year many permits were issued for roofs damaged by a hailstorm in 2009. The majority of the other permits issued were for carports, fences and storage sheds.

Mr. Vandall referred to the Administrator’s Report concerning the North Main Project. A pre-proposal meeting with interested engineering companies will be held on January 4^th. Mr. Vandall requested Mayor Bahan be on the engineering selection committee. Irene Pacey volunteered to serve on the committee as well. Mr. Vandall has contacted KDOT to verify the KLINK program would not require the City to change downtown parking from angle to parallel.

Mr. Vandall also referred to his report concerning conducting a Pine Wilt inventory to include all trees within the City limits. Currently the City treats its trees to prevent the disease from spreading. Mr. Vandall will continue to work with the County Extension Officer to identify other trees in need of action. At this time the Administrator is unsure how involved the City would be with the removal of trees on private property.

Mr. Vandall noted the extra hours the Water Department has been working to repair leaks and receive training on the GIS program. Mr. Vandall also thanked the Horst-Reiter Foundation for their generous donation for improvements to the infields at the recreation complex.

Mr. Stefek questioned the limited parking on the southwest corner of Lincoln Avenue and Second Street. The resident at that location would like the 30 minute parking space in front of his house be changed to no restrictions. Chief Smith will review the reasoning for the timed parking and will report back to Council at the next meeting.

John Whitmer motioned Council enter Executive Session with the City Administrator at 7:35 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the recessed meeting at 7:40 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 7:35 P.M. and returned to recessed meeting at 7:40 P.M. Alan Stefek motioned to enter Executive Session with the City Administrator at 7:40 P.M. for the purpose of discussing non-elected personnel and the Council return to the recessed meeting at 7:50 P.M. Te executive session is required to protect the privacy interests of an identifiable individual. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 7:40 P.M. and returned to recessed meeting at 7:50 P.M. Alan Stefek motioned to increase the hourly wage of a Police Patrol Officer and the Inmate Detail Supervisor per their annual review to that recommended by their supervisors and the Administrator. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

There being no further business on proper motion the meeting was adjourned until January 10, 2011.

Patti L. Booher

City Clerk

November, 2010

2011-03-16T09:54:00.001-05:00

November 8, 2010

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Carey Hipp, City Attorney and Linda Denning, Ellsworth County Independent Reporter. David Smith, Chief of Police arrived at the meeting at 7:26 P.M.

Alan Stefek motioned to approve the Consent Agenda consisting of minutes from the October 25, 2010 meeting and Claims Ordinance #01-1010. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Timothy Vandall, City Administrator, reviewed the Project Board. APAC-Kansas, Inc. Shears Division has completed all work at the WWTP. A Certificate of Completion is on the agenda for Council action.

Mr. Vandall also reviewed street restoration. Originally the Administrator recommended E. North Main Street be completed one block per year. After consulting with engineers the recommendation is to complete the street all at one time. The expense could be bonded. The 2005 G.O. Bond will be retired in 2015. Mr. Vandall stated the mill levy could remain the same if 5 to 6 mills are cut from other areas of the budget. Mayor Bahan voiced his concern other streets would suffer if all funds were spent on E. No. Main Street. Drainage problems on E. North Main Street were discussed.

Mr. Vandall reported he and the Recreation Director continue to solicit grants for improvements at the Recreation Center. The grant they are currently working on would be 60% State funding and will require 40% match to be in volunteer labor. The grant will be used for irrigation and sod on the baseball field. The source of water for the irrigation is still unknown.

Mayor Bahan and other Council members have received good feedback on the projects the Street Department has undertaken.

John Whitmer motioned to authorize the Mayor to sign the Certificate for Completion of Construction for the Wastewater Treatment Plant. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Irene Pacey motioned to approve APAC-Kansas Inc., Shears Division Pay Request #10. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

The Fee Schedule was presented for Council action. Changes to the schedule include a $10 increase on diversions issued by the City. These funds will be forwarded to Ellsworth County Crime Stoppers. The fireworks permit and W/S Realtor Inspection Fee are additions to the schedule. The fireworks permit would apply to all vendors. The inspection fee is for the setting and removal of a water meter to conduct a home inspection. Alan Stefek motioned to approve the Fee Schedule. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. The Resolution was numbered 08-1110.

Mayor Bahan received a request to decrease the speed limit on Highway 14 in the area of the Good Samaritan Home. Chief Smith replied the County owns a portion of the highway and would be the entity establishing the speed limit. Chief Smith will contact the County in reference to the request.

Irene Pacey inquired if lights could be installed at the new Ellsworth sign on K-156. Mr. Vandall believes the electricity is there and the Street Department may be able to work on this during winter.

Cole Worrell recommended Council determine if Chamber Certificates will be purchased for employees. The Clerk will place this item on the November 22^nd agenda.

Mr. Vandall noted the delivery company lost the pool cover. The original cover was not the correct size. A new one was manufactured but was lost in transport. It is possible another cover will be made.

The Water/Sewer mapping continues. Discussion was then held concerning the City’s water lines at the mobile home park. Houses across the street are connected to the line after the meter. It would be preferable these meters be tapped on the proposed line to Carrico, Inc.

Mr. Vandall reminded Council he would not be attending the November 22^nd meeting. Department Heads will give updates on happenings of interest in their Department. Also BMI should have a report of current saving with the use of the HRA program.

Alan Stefek motioned Council enter Executive Session with the City Administrator at 7:50 P.M. for the purpose of discussing matters relating to the acquisition of real property and the Council return to the recessed meeting at 7:55 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.

Council entered Executive Session at 7:50 P.M. and returned to the regular meeting at 7:55 P.M. No action was taken.

There being no further business on proper motion the meeting was recessed until November 22, 2010.

Patti L. Booher

City Clerk

November 22, 2010

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

Also in attendance were Carey Hipp, City Attorney; David Smith, Chief of Police; James Zamrzla, Street Superintendant, Adam Larsen, Water/Sewer Superintendant; Linda Denning, Ellsworth County Independent Reporter and Lance Graves.

The Clerk presented 1 request for extension of the Water/Sewer termination date and one customer was present requesting an extension also. John Whitmer motioned to approve the requests. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Irene Pacey next motioned to approve the consent agenda consisting of the minutes of the November 8, 2010 meeting. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.

With the absence of Timothy Vandall, City Administrator, there was no review of the Project Board.

Irene Pacey motioned to approve the purchase of Chamber Certificates for employees in an amount equal to the previous year for distribution at an appreciation luncheon on December 17^th. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.

Cole Worrell motioned to donate $250 and waive the fee for use of the gymnasium for Afterprom 2011. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.

Documents were then presented relating to the following described improvements heretofore authorized by the Governing Body:

Streetscape Improvements/Downtown

Resolution No. 23-0209A

Streetscape improvements along Douglas Avenue from Third Street south to North Main Street and along the side streets (Second Street, First Street and North Main), to the extent said streets are contained in the Improvement District created by Resolution No. 23-0209A.

The documents presented are as follows:

Exhibit A - Statement of Final Costs

Exhibit B - Assessment Roll Certification

Exhibit C - Notice of Public Hearing

Exhibit D - Form of Notice of Hearing and Statement of Cost Proposed to be Assessed.

Carey Hipp, City Attorney answered questions from the Council concerning the documents. The interest rate for the Special Assessments will be determined by the rate of the bonds for the City. Then after full consideration thereof, Councilmember Pacey moved to take the following action:

1. Approve each of said documents;

2. Establish December 13, 2010 at 7:00 p.m. to meet for the purpose of hearing any and all written or oral objections to the respective assessments set forth therein;

3. Ratify the publication by the City Clerk of Exhibit C in the official City newspaper, which publication was previously authorized by the governing body not less than 10 days prior to such public meeting date;

4. Mail Exhibit D to each and all owners of property affected by such assessments at their last known post office address on the same date as the publication of Exhibit C; and

5. File each of said documents of record in the office of the City Clerk and make the same available for public inspection.

The motion was seconded by Councilmember Worrell, and approved by the following roll call vote:

Yes: Pacey, Stefek, Whitmer, Wires and Worrell.

No: None.

Adam Larsen, Water/Sewer Superintendent informed Council of many objectives he has for his department. These included but were not limited to cleaning up to 1/3 of the sanitary sewer lines each year, inspection and replacement, if necessary, of manholes, replacement of valve boxes along with starting a valve exercising program. Mr. Larsen also included removing abandoned lines, reducing chemical fees and updating well controls. Following questions Mr. Larsen recommended utilizing the 10” line providing water to St. Francis Boys Home for the new Carrico building.

James Zamrzla, Street Superintendant, then gave an overview of projects his department has been and will be working on. The concrete work in alleys is wrapping up. There are several smaller areas to complete if the weather is favorable. Mr. Zamrzla intends for the street sweeper to cover all streets in the City prior to being stored for the winter. His department continues to patch potholes with the Durapatch machine and the inmate crew has been crack sealing at a good pace. The intersection at Novak and Aylward Streets will be the first priority for 2011. Mr. Zamrzla is also planning to work on the curb and gutter in problem areas. Another large project for 2011 is the alley between Douglas and Lincoln Avenues from 1^st to 2^nd Streets.

Mayor Bahan commended Mr. Zamrzla on the alley work being completed. Mr. Zamrzla attributed the work to Clayton Zelenka and Delvin Bettenbrock. Drainage on E. No. Main continues to be a problem. A solution to the situation continues to be sought. Another street in need of improvement is E. Third Street.

Chief David Smith gave a review of the Police Department. He noted the number of Officers and equipment used by his department. He mentioned many programs the Police Department is currently involved with. Chief Smith also explained the officer’s preference for Compensation Time rather than Overtime. This can make scheduling difficult but it has been workable. His department also makes a point to patrol the schools zones daily.

John Whitmer inquired what the Police Department’s position is of delivery trucks parking on Douglas Avenue. Various options were discussed but no decision was made.

There being no further business on proper motion the meeting was adjourned until December 13, 2010.

Patti L. Booher